Receptionist | $16-$18/hr

Job Description

Job Description

Key Personnel is seeking a Receptionist to join a respected law firm in the Tulsa, OK area.

Receptionist Pay: $16.00 - $18.00/hour DOE

Receptionist Hours: Monday - Friday, 8:00am - 5:00pm

Receptionist Summary:

The Legal Administrative Assistant provides essential administrative and clerical support to attorneys and legal staff by ensuring legal files, correspondence, and documentation are prepared accurately and efficiently. This position plays an important role in maintaining organized case files, preparing garnishment packets, handling outgoing correspondence, and following detailed instructions in a fast-paced legal environment. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple priorities while maintaining confidentiality.

Receptionist Responsibilities:

• Pull, organize, and maintain physical and electronic legal files.
• Copy, scan, assemble, and distribute legal documents with a high degree of accuracy.
• Prepare garnishment packets and supporting documentation according to established procedures.
• Draft, prepare, and mail client and court correspondence, including assembling self-addressed stamped envelopes.
• Follow detailed written and verbal instructions to complete legal administrative tasks accurately and efficiently.
• Prepare documents for mailing, filing, and delivery while ensuring completeness and accuracy.
• Maintain organized filing systems for active and closed case files.
• Assist attorneys and legal staff with administrative projects and document preparation.
• Monitor deadlines and ensure assigned tasks are completed in a timely manner.
• Utilize Microsoft Office applications, including Word, Excel, Outlook, and Adobe Acrobat.
• Maintain strict confidentiality of client information and legal records.
• Perform additional administrative and clerical duties as assigned.

Receptionist Qualifications:

• High school diploma or equivalent required; additional legal or administrative education is a plus.
• Previous office, legal, administrative, or clerical experience preferred.
• Strong attention to detail with excellent organizational and time management skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to accurately prepare, organize, and copy legal documents.
• Strong written and verbal communication skills.
• Ability to follow detailed instructions with minimal supervision.
• Excellent multitasking skills with the ability to prioritize work in a fast-paced office.
• Professional demeanor and commitment to maintaining confidentiality.
• Dependable attendance and strong work ethic.

Receptionist Preferred Skills:

• Previous experience working in a law office or professional office environment.
• Familiarity with legal terminology, court documents, or garnishment procedures.
• Experience preparing outgoing legal correspondence and maintaining case files.
• Knowledge of document management systems and Adobe Acrobat is a plus.

Physical Requirements/Work Environment:

• Work is performed primarily in a professional office environment.
• Ability to sit, stand, walk, bend, and reach throughout the workday.
• Frequent use of computers, copiers, scanners, and other standard office equipment.
• Ability to lift and carry files, boxes, or office materials weighing up to 25 pounds.
• Ability to maintain focus and accuracy while handling repetitive administrative tasks.

Key Personnel Benefits:

While on Key Personnel's payroll, you can access Key Personnel's benefits package, including health, dental, vision, accident, critical illness, term life, short-term disability, PTO, and more!

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Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.