Executive Assistant to the CEO

Executive Administrative Assistant

Are you the person who makes the impossible look effortless? At MKS, curiosity drives innovation. Our technologies enable advancements in everything from 5G and autonomous vehicles to clean water and space exploration.

As we continue to push the boundaries of what's possible, we're seeking an exceptional Executive Administrative Assistant to support our President & CEO. This is a unique opportunity for a highly organized, proactive professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings a calm, confident presence to every challenge. You'll serve as a trusted partner, managing complex priorities, interacting with senior leaders, board members, customers, and investors, and helping keep the Executive Office operating at its best.

You Will Make an Impact By:

• Deliver high-level executive administrative support directly to the President & CEO
• Own end-to-end logistics for Board of Directors, Board Committee, and Advisory Council meetings
• Proactively drive Board calendars, agendas, large-scale events, and off-site meetings with internal and external stakeholders executives, board members, customers, and investors along with expense reporting and invoice processing
• Manage the CEO's complex, frequently shifting calendar with full independence, coordinating seamlessly across other executive calendars both domestically and internationally
• Architect extensive domestic and international travel flights, trains, ground transport, hotels, visas building polished itinerary packages and troubleshooting real-time travel issues on the fly
• Act as a trusted liaison to external boards and top customers
• Keep the Executive office running smoothly

Skills You Bring:

• Bachelor's degree (BA/BS) in a related field or equivalent relevant professional experience; MA/MBA is a plus
• 5+ years supporting senior executive/C-suite leadership
• A track record of building complex global travel itineraries
• Exceptional verbal and written communication skills
• Proven ability to prioritize and deliver across multiple deadlines in a fast-moving environment full of interruptions and shifting priorities
• Flexibility to work outside standard business hours as needed
• Unwavering discretion with highly sensitive and confidential information
• Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Word) required; Adobe, Workday, Boardvantage, or Oracle experience a plus

Physical Demands and Working Conditions:

Perform activities such as sitting, standing, or typing for extended periods of time

Regularly requires good manual dexterity and coordination

Must be able to communicate information and ideas so others will understand

Must be able to exchange accurate information

The ability to observe documents and details at close range (within a few feet of the observer)

Compensation and Benefits: Salary Pay Range: $ 109,750 - $182,900 per year. This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.

At MKS, it is not typical for an individual to be hired at or near the top of the range for the role.

Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable].

Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.].

MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business.