Project Coordinator

PROJECT COORDINATOR |Tenant Improvement Construction Co. | San Francisco Role Description The Project Coordinator is the operational hub for the project team. You will support Project Managers, Superintendents, Estimators, and Accounting by driving document control, procurement administration, schedule and meeting logistics, compliance tracking, and closeout deliverables. Your work ensures our projects move efficiently from preconstruction through closeout with accurate records, timely submittals/RFIs, and well-organized communication across owners, designers, and subcontractors. This role combines operational support with contract administration and professional judgement, ensuring projects adhere to our requirements. Responsibilities Prepares and maintains start-up packages, submittal binders, project documentation including but not limited to: Requests for Information (RFIs), submittal logs, insurance documentation, and bid invitations. Evaluate subcontractor and vendor qualifications and recommend approval or corrective actions based on contract terms and company policy. Draft and review contracts, master service agreements (MSAs), and work authorizations in alignment with company standards and client requirements. Maintain accurate records of client and subcontractor agreements and change orders; ensure timely routing and approvals. Prepare meeting agendas, capture decisions, and distribute actionable summaries to stakeholders. Oversight of document control in Procore and Sage 300, ensuring data accuracy and timely updates. Assemble O&M manuals, warranties, and final as-built documentation; ensure contractual closeout deliverables are met. Reporting Relationships The Project Coordinator reports to the CFO. The Project Coordinator looks to the Sr. Estimator, Project Managers and Superintendents for direction when working on their projects. Requirements AA/BA in Construction Management, Business, or related college degree (a plus). High School diploma required. 3-5 years of experience in commercial construction administration, contract management, or equivalent coordination experience in similar industries in the San Francisco Bay Area. Strong analytical ability, attention to detail, and capacity to exercise discretion on matters of significance. Ability to read, analyze and interpret construction drawings, project plans, project legal document. Ability to effectively communicate in English, both verbally and in writing. Proficiency with Sage 300, Procore, Bluebeam, and MS Office. Office-based unless certain projects may require working from a jobsite to meet client needs. Valid driver's license and the ability to report to the office daily. Compensation Competitive Salary range for years of experience required $85K-$100K Standard PTO and 401K program Equal opportunity employer #J-18808-Ljbffr Wentworth Executive Recruiting