Administrative Suppport Assistant (Office Automation)

Duties

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1. Receive, track, and prioritize incoming requests via email or phone and respond as appropriate.
2. Maintain subject matter files and records that relate to the work of the assigned department; establishing and maintaining logs showing status of actions and correspondence.
3. Review purchase requests for accuracy, submits requests to designated authority, and monitors and tracks procurement actions through all processing stages until completed.
4. Review and distribute outgoing correspondence for accuracy, completeness and formatting.
5. Utilize various software and systems, including word processing, spreadsheet and database applications, file management and control, electronic mail, and calendars, in accordance with applicable business practices and established guidelines.
6. Prepares, processes, and tracks purchase orders for equipment, office supplies, and materials.
7. Utilize Defense Travel System (DTS) to make travel arrangements and prepare travel vouchers for department staff following complex rules and regulations.
8. Manage department Defense Medical Human Resources System Internet (DMHRSI) reporting responsibilities, including performing duties and responsibilities of the Departmental DMHRSI Timekeeper.
9. Coordinates space and resources for department and organization conferences and meetings as directed.
10. Process access requests, manages permissions, and conducts familiarization training for applicable databases and information systems.