Benefits & Leave Coordinator

Job Description

Job Description

Circle of Life is a leading home care agency serving 6 states. We provide services for seniors, children, and people with disabilities, and our mission is to “honor those we serve.” We take pride in the responsibility we have to care for our clients so that they can stay independent in their own homes and communities because we believe that home is the safest place to be.

Circle of Life is growing, and we have an opening for a Benefits and Leave Coordinator to join our corporate office in Shoreview. The Benefits and Leaves Coordinator is responsible for administering employee benefit programs and coordinating all aspects of employee leave administration.

Good For Employees

Circle of Life’s focus is creating a workplace where respect, appreciation and teamwork are the shared experiences of our team. We do good for our employees by collaborating on scheduling, a focus on wellbeing, a client-first directive, respecting and valuing every team member while having fun along with top industry compensation and benefits.

Good Deeds

We also do good in our work. Our team of office and field staff cares about each other and the clients we serve. We help one another. We care for and provide for a wide range of clients with a focus on honoring those we serve.

Position Duties Include

• Administer employee benefit programs , including medical, dental, vision, life insurance, disability, retirement, wellness, and voluntary benefits.
• Coordinate new hire benefit enrollment , qualifying life events, annual open enrollment, and benefit terminations.
• Serve as the primary point of contact for employee questions regarding benefit plans, eligibility, enrollment, and claims.
• Maintain accurate benefit records within the Human Resources Information System (HRIS) and carrier systems.
• Process benefit changes and reconcile enrollment discrepancies with insurance carriers and payroll.
• Assist with benefit audits , reporting, and vendor invoicing.
• Support annual benefits renewal and open enrollment planning, including employee communications and educational materials.
• Coordinate and administer employee leaves of absence , including Family and Medical Leave (FMLA), Americans with Disabilities Act (ADA) accommodations, state leave programs, military leave, parental leave, personal leave, workers' compensation, and short- and long-term disability leaves, as applicable.
• Determine leave eligibility , provide required notices, track leave usage, and maintain accurate documentation.
• Communicate with employees , managers, healthcare providers, and third-party administrators throughout the leave process.
• Monitor return-to-work dates and coordinate fitness-for-duty documentation and workplace accommodations when appropriate.
• Maintain confidential medical and leave records in accordance with legal requirements.
• Ensure compliance with federal, state, and local employment laws related to benefits and leave administration.
• Maintain confidential employee information and HR records.
• Prepare reports and documentation for internal audits, regulatory compliance, and benefit plan administration.
• Stay current on changes to employment laws and benefit regulations.

Qualifications

Qualified applicants should have a minimum of 1-3 years of experience in human resources, benefits & leave coordination or related role, excellent verbal communication skills, ability to take initiative, proficiency in Microsoft Office Suite, and associates degree is preferred.

How Good?

• Positively change the lives of individuals and families in our communities
• Provide access to care for those who have been traditionally overlooked by the health care system
• Support a talented team and be a part of a team that supports each other

Benefits Include

• Medical, Dental, 401K, Mileage, Flexible Schedules, Vision, Year-End Bonus