Administrative Assistant - Garden City

Administrative Assistant - Garden City

Garden City, NY, USA

Hourly: $18 per hour

Full Time

The Administrative Assistant will provide a supportive role in the office and handle a variety of administrative and clerical tasks. The position involves working with physical and digital incoming mail, including legal documents and therefore requires high attention to detail. The Administrative Assistant will work alongside the Office Manager and other Administrative team members with several day-to-day duties and projects.

The ideal candidate will have excellent verbal and written communication skills and is able to remain calm and collected when handling escalated calls. Demonstrate strong organization and computer skills are required. This employee will intake, scan and review high-volumes of incoming mail. The ideal candidate will work well under pressure and effectively exercise discretion and good judgment.

Responsibilities:

• Answer phone calls and take detailed messages and distribute to the appropriate party.
• Assist with voicemail and distribute incoming faxes.
• Provide kitchen support in making coffee and restocking food and drinks.
• Monitor inventory and restock office and kitchen supplies; place orders as needed.
• Accept all incoming packages and mail; physically scan and sort high-volume incoming mail.
• Assist with digital mail sorting and electronic distribution of documents.
• Provide support for all miscellaneous requests with a 'can do' attitude.

Required Skills & Qualifications:

• Computer savvy a must: MSWord, Outlook (email and calendar), Phone System. Excel and PowerPoint would be a plus.
• Strong verbal and written communication skills
• Ability to multi-task; Detail oriented with strong organizational skills
• Ability to exercise sound judgment and present a calm demeanor
• Ability to work independently, in team setting and get along well with others
• Maintain professional composure in any given situation

Compensation/Benefits

$18 per hour. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at View email address on click.appcast.io to request an accommodations.

Location

Garden City office