Administrative Assistant/Receptionist

Administrative Assistant/ReceptionistCorgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our Chicago team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.Responsibilities include:Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendorsServe as the primary receptionist, greeting scheduled visitors, directing them to the appropriate area or person, and creating a professional experienceProcess expense statements for leaders in the studioCoordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, and refreshments. Maintain conference room appearance following scheduled meetingsPlan, coordinate, communicate, and maintain calendars for office events, team gatherings, visitor activities, and community volunteer initiativesCoordinate with building management for special events, loading dock access, and maintenance requests. Support related building access needs, including visitor notifications and badges for employees and new hiresSupport local onboarding coordination for new hires, helping ensure first-day logistics are prepared, and the employee feels welcomed and oriented to the team and officeCompose and type routine correspondence, AIA contracts, meeting memos, and lettersTranscribe memos, letters and field reports as requestedAnswer and screen telephone calls and arrange conference callsCoordinate business travel for staff members on the teams, including flights, car rentals, hotels and other reservations as necessaryPrepare intra- and inter-office mail, outgoing mail and correspondence, including email, couriers, and deliveriesAssist with team marketing efforts, including creating and/or editing presentations, printing boards, updating resumes and submitting proposalsAssist with special projects and research as neededOrder, receive, inventory, and restock office and pantry supplies, including beverages and related itemsMaintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materialsSchedule and manage Lunch-and-Learn presentations with vendors, suppliers and consultantsQualifications include:This role is an in-office positionStrong organizational and communication skills, with high attention to detail and a "can-do" attitudeAbility to multitask, manage competing priorities, and adapt to changing needsBachelor's or Associate degree preferred, along with 4+ years' experience; or an equivalent combination of education and experienceProficient Microsoft Office skills requiredPersonable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experienceComfortable interacting regularly with employees, clients, visitors, vendors, and suppliersProactive and flexible, with a willingness to step in and help with a variety of office and team needsPrior experience in a people-facing role is preferredAbility to occasionally flex schedule to support early meetings or after-hours office events, as neededThis position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.Base Salary Range: $65,000-$85,000 annually – Chicago, Illinois onlyThe estimate range represents the general base salary range of candidates hired in Chicago, Illinois only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio.EOE/M/F/Disability/Vet Corgan