Administrative & Accounting Assistant

Job Description

Job Description

Job Title: Administrative & Accounting Assistant

Experience: 2 – 5 Years

Position Type: Full Time

Work Hours : 9:00 AM 5:30 PM (M-F), subject to change

Compensation : $21.00 – $25.00 per hour (DOE)

Location: At our offices in Los Angeles, CA 90065 

Position Overview:

The Administrative & Accounting Assistant supports daily office operations by performing a combination of front desk, accounting, and administrative duties. This role ensures efficient office workflow, accurate financial recordkeeping, and a professional first point of contact for visitors and employees.

 

This position works closely with all locations of SVD, Inc., vendors, and external shipping vendors to ensure smooth operations and uninterrupted workflow.

 

Administrative Support 

• Provide general administrative support to accounting, management and staff

• Maintain organized filing systems (physical and electronic)

• Prepare reports, spreadsheets, and correspondence

• Manage office supplies inventory and place orders as needed

• Assist with scheduling meetings, appointments, and conference room coordination

 

Accounting Support  

• Reconcile bills of lading with customer purchase orders and investigate discrepancies

• Prepare customer invoices in QuickBooks

• Manage accounts payable for milk and cream vendors

• Assist with other accounts receivable and accounts payable duties as necessary

• Enter and maintain accurate financial data in accounting systems

 

Reception / Front Desk

• Greet and assist visitors, clients, and vendors in a professional manner

• Answer and transfer incoming phone calls and emails

• Manage incoming and outgoing mail and deliveries

• Maintain a clean, organized, and welcoming front office area

 

Qualifications

• High school diploma or equivalent required; associate degree preferred

• 2+ years of administrative experience required

• 2+ years of accounting support (AP/AR) experience preferred

• Proficiency Microsoft Office (Excel, Word, Outlook)

• Experience with QuickBooks or other accounting software is a plus

• Strong organizational and multitasking skills

• Excellent communication and customer service abilities

• High attention to detail and accuracy

Work Environment & Physical Requirements

• Primarily office-based environment with frequent use of a computer and phone

• Ability to sit for extended periods, with occasional standing and walking

• Ability to lift and carry items up to 20 pounds (e.g., office supplies, packages)

• Manual dexterity to operate standard office equipment (keyboard, copier, phone)

• Visual ability to read and interpret screens, documents, and financial data

• Ability to communicate clearly in person, by phone, and via email

 

Additional Requirements

• Ability to manage multiple priorities in a fast-paced environment

• Maintain confidentiality of sensitive employee and financial information

• Regular, reliable attendance and punctuality required

 

We’re excited to welcome driven, dedicated individuals who want to be part of something special. Join us in crafting the highest quality Greek yogurt and help shape the future of a company that’s growing, evolving, and proud of what we create every day!

\nCompany Description

We put great care into every batch of yogurt we make here in California, because we're honoring our tradition every time we make it. This tradition began long ago when childhood friends were growing up with Greek traditions.

Company Description

We put great care into every batch of yogurt we make here in California, because we're honoring our tradition every time we make it. This tradition began long ago when childhood friends were growing up with Greek traditions.