Talent Coordinator

About the Company At Brightline, we believe in creating meaningful connections through exceptional experiences. We’re creating a brighter way to get there by making travel more convenient, more sustainable, and more hospitable every day. If you’re optimistic, forward‑thinking, and interested in shaping the future of travel with us, we’d love to hear from you. Your Purpose As the Talent Coordinator, reporting to the Manager of Talent Acquisition, you play a crucial role in supporting the talent acquisition, talent management and learning & development processes, ensuring a smooth and efficient experience for both candidates and teammates, while also contributing to the company's overall talent strategy. Responsibilities Talent Acquisition Support Schedule interviews and coordinate with candidates and interviewers, including managing candidate travel arrangements (tickets, parking, lunch) and assisting with interview day coordination. Draft and send candidate communications (interview confirmations, follow‑ups, disposition emails, onboarding). Support recruiters in maintaining candidate tracking and status updates in ATS and coordinating candidate feedback collection from interviewers. Generate recruitment metrics and reports. Coordinate onboarding, including background and drug checks, submission of IT tickets for hardware, software, and security access, issuance of train and parking passes, communication of day‑of instructions to candidates, and preparation of swag and materials. Audit and update recruitment and onboarding collateral (job descriptions, offer templates, FAQs, HR Service Delivery answers, etc.) and maintain internal recruitment documentation and SOPs. Develop a calendar of university and association events to consider for recruiting. Oversee recruitment events (career fairs, information sessions, etc.), including logistics and maintenance of candidate leads in Dayforce. Talent Management & Engagement Support Plan and execute logistics and documentation for talent programs, including scheduling, materials preparation, and other support. Maintain accurate records of program participation, survey responses, and performance review completion, and gather feedback to inform future improvements. Coordinate communications with stakeholders regarding program updates, timelines, and engagement strategies. Assist in preparing reports and presentations for leadership on talent program impact and engagement metrics. Assist in the administration of the Year‑End process and support People & Culture Business Partners, including tracking submissions, sending reminders, and supporting calibrations. Assist in the administration of engagement and lifecycle surveys (candidate experience, hiring manager satisfaction, onboarding, exit interview) while ensuring timely deployment and data collection. Learning & Development Support Administer the Learning Management System (LMS), including reporting and auditing for QA and compliance, marking attendance, managing the course library and learning plans, and enrolling courses (automatic and manual). Create content, including training materials, one‑page resources, and job aids. Coordinate the training schedule. Facilitate orientation for new hires as needed. System Administration Update the Applicant Tracking System, Talent, and Learning Modules within the HRIS. Ensure all process workflows and training materials are current and accessible. Communication Monitor and review all Brightline communication channels, including intranet and bConnected, during work hours to ensure all company and department communications and notifications are promptly reviewed. Requirements Bachelor’s degree in Human Resources, Business Administration, or related field. 2+ years of experience in recruitment, HR administration, or talent management. Knowledge, Skills & Abilities Understanding of HR processes and talent initiatives Strong organizational and time‑management skills Project coordination, timelines, resources, and deliverables Excellent communication and interpersonal skills Strong attention to detail High sense of urgency Adaptable in a fast‑paced environment Proficiency in Microsoft Office Suite and HR software Familiarity with applicant tracking systems (ATS), talent, and/or learning modules Ability to work independently and as part of a team Maintain discretion with sensitive employee information Compensation & Benefits Brightline offers a competitive compensation and benefits package and the opportunity to make a difference while making history as the only privately funded rapid rail service in the country. Equal Opportunity Employer Statement Brightline Trains is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Brightline will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. #J-18808-Ljbffr SupportFinity™