Executive Assistant

Executive Assistant to Founder & CEO

Strong preference for candidates currently living in San Francisco or Southern Marin. Due to the highly collaborative and on-site nature of the role

Following application instructions below

Preferred Candidate Locations:

San Francisco, Presidio Heights, Pacific Heights, Marina, Cow Hollow, Laurel Heights, Richmond District, Mill Valley, Sausalito, Southern Marin, Burlingame, Hillsborough, Oakland, Emeryville

About the Opportunity

A highly respected luxury design and client-services firm is seeking an exceptional Executive Assistant / Founder Support Partner to work directly alongside the Founder & CEO.

This is not a traditional Executive Assistant role. This position is best suited for someone who thrives in a fast-paced, high-touch, highly relational environment where communication, responsiveness, anticipation, and operational support are critical to the success of the business.

The Founder is deeply involved in client relationships, business development, creative direction, and day-to-day operations. This role serves as the connective tissue behind the scenes ensuring information flows quickly, priorities stay aligned, and nothing falls through the cracks.

The ideal candidate is proactive, highly organized, emotionally intelligent, tech-savvy, and energized by supporting a high-performing founder and luxury brand environment.

What Youll Own

Executive Support + Communication Management

• Manage complex calendar scheduling with strong attention to timing, logistics, and priorities
• Monitor and manage inbox communication throughout the day with urgency and discernment
• Draft responses and communicate professionally on behalf of the Founder
• Act as a trusted communication hub between the Founder, clients, vendors, internal team members, and external partners
• Track action items, follow-ups, and ongoing conversations to ensure continuity and responsiveness
• Help protect the Founders time, energy, and focus

Real-Time Operational Support

• Process and organize a high volume of fast-moving information throughout the day
• Communicate proactively and consistently to ensure alignment on priorities and next steps
• Anticipate needs and solve problems before they become issues
• Support both business and select personal logistics as needed
• Assist with travel coordination, scheduling, errands, appointments, reservations, and miscellaneous administrative support
• Manage shifting priorities calmly and efficiently in a dynamic environment

Business Development + Team Coordination

• Support business development initiatives, lead tracking, and follow-up coordination
• Assist with CRM updates, tracking documents, and organizational systems
• Coordinate with operations leadership and team members to ensure projects and communication stay aligned
• Help create operational consistency and improved workflows across the business

What Makes This Role Different

This role is ideal for someone who:

• Thinks quickly and communicates clearly
• Enjoys high-touch support environments
• Is energized by fast-paced, client-facing businesses
• Can manage multiple conversations and priorities simultaneously
• Understands urgency without becoming reactive
• Thrives being highly involved and highly trusted

This is NOT a rigid 95 administrative role. The right person understands how to operate with flexibility, responsiveness, ownership, and strong judgment.

Ideal Backgrounds

Candidates from the following environments tend to excel in this type of role:

• Luxury real estate teams
• Founder-led businesses
• Talent agencies or sports agencies
• Luxury hospitality or concierge services
• UHNW family office support
• Event production or client-services organizations
• Executive support within fast-paced entrepreneurial environments

Preferred Experience

• 5+ years supporting executives, founders, or high-performing professionals
• Experience managing complex calendars and high-volume communication
• Strong organizational and follow-through skills
• Experience working in highly relational, service-oriented businesses
• Comfortable managing confidential and sensitive information
• Tech-savvy and quick to learn new systems and communication tools
• Strong written and verbal communication skills
• Ability to operate independently while maintaining alignment with leadership priorities

Key Traits for Success

• Highly proactive and anticipatory
• Calm under pressure
• Extremely detail-oriented
• Strong communicator and follow-through
• Adaptable and solutions-focused
• High emotional intelligence
• Comfortable with ambiguity and rapid changes
• Fast processor with strong sense of urgency
• Service-minded and team-oriented
• Trustworthy and discreet

Compensation + Benefits

• Competitive base salary
• Health benefits
• PTO
• Parking stipend / transportation support
• Opportunity to work closely with a highly respected Founder and luxury brand

Schedule + Work Environment

• Primarily on-site in San Francisco
• Flexibility required based on business needs and Founder schedule
• One remote day per week may be considered after onboarding and demonstrated success in the role

Why This Role Is Special

This is a rare opportunity to become a true operational partner to a highly respected Founder and luxury brand. The right candidate will gain meaningful exposure to leadership, business operations, client services, and high-level decision-making while becoming an integral part of a fast-moving, creative, and highly collaborative environment.

If interested, please email your resume to View email address on click.appcast.io along with:

• Your geographic location
• Your general salary requirements/range (not a disqualifier)
• A few available times for an introductory conversation
• Confirmation once your DISC assessment is complete

Please also complete a quick DISC assessment through Cloverleaf. It helps us better understand communication style, strengths, and overall fit with the team.

It only takes about 10 minutes and provides helpful insight on both sides.

You can get started here:

Instructions:

• Create your profile
• When prompted for Organization, please enter: your name
• Complete the DISC assessment only (other assessments are optional)
• Once completed, please send a quick confirmation email along with your resume to View email address on click.appcast.io