Executive Assistant

Job Description

Job Description

We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion.

Responsibilities:
• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.
• Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed.
• Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination.
• Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate.
• Organize travel plans, itineraries, and related reservations to support executive schedules efficiently.
• Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities.
• Maintain confidentiality while handling sensitive information, business communications, and executive documentation.

• Proven experience supporting executives or senior leaders in an administrative capacity.

• Strong calendar management skills with the ability to balance shifting priorities and urgent requests.

• Experience coordinating executive meetings and managing related logistics.

• Excellent written and verbal communication skills for interacting with internal and external stakeholders.

• High level of organization, attention to detail, and ability to manage multiple tasks simultaneously.

• Proficiency with standard office software and administrative tools.

• Ability to exercise sound judgment, discretion, and professionalism in a fast-paced environment.

Benefits:

• Growth opportunity
• Paid Time Off
• 401k
• Medical, Dental