Legal Billing Specialist

Description Audit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations. Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms. Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate. Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency. Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions. Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits. Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement. Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors). Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process. Invoice Processing & Financial Operations Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness. Resolve discrepancies through direct coordination with vendors and internal stakeholders. Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation. Identify workflow inefficiencies and recommend process improvements to enhance operational performance. Maintain strict confidentiality of financial and legal billing information. Captive Insurance Reconciliation Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd. Validate cost center allocations and correct any misclassified or improperly recorded transactions. Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention. Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines. Qualifications Bachelor’s Degree preferred 2 plus years of law firm billing experience Ability to prioritize tasks in a fast-paced, multi-project environment and manage time effectively to meet deliverables. Proficient in the use of Microsoft Office Applications Strong understanding of legal billing practices Excellent written and verbal communication skills Detail oriented with the ability to review and analyze large amounts of data Excellent analytical and problem-solving skills to detect billing errors Self-motivated and interested in learning #J-18808-Ljbffr