Executive Assistant

Executive Assistant to the CEOCharleston, SC 29403 (Onsite/ Hybrid)Salary: $80-90K/yr.We are seeking a highly organized, proactive, and trusted Executive Assistant to supportthe CEO and key functional leaders. This role serves as a strategic administrative partner,ensuring executive priorities are organized, communicated, and executed effectively.The ideal candidate is equal parts Executive Assistant, project coordinator, and office operations leader. They thrive in fast-paced environments, anticipate needs, solve problems independently, and exercise exceptional judgment when handling sensitive matters.KEY DUTIES AND RESPONSIBILITIESExecutive SupportManage and prioritize the CEO's calendar, commitments, and competing prioritiesCoordinate personal and business travel, including itineraries, logistics, and real-time adjustmentsManage executive communications, including inbox monitoring, prioritization, and response coordinationEnsure executives are prepared for meetings, calls, and key engagementsTrack action items, decisions, and deliverables to ensure accountability and follow throughAnticipate needs, resolve scheduling conflicts, and coordinate follow-up activitiesPrepare agendas, presentations, reports, briefing materials, and executive correspondenceCoordinate meeting logistics, attendee communications, and special eventsSupport expense reporting and travel administrationProvide administrative and occasional personal assistant support to the VP of Operations, as neededSupport special projects and cross-functional initiativesHandle confidential business and personal matters with discretion and professionalismOffice Operations & Administrative SupportCoordinate headquarters office operations and maintain a professional, business-ready environmentReceive, process, and securely distribute mail, packages, and sensitive documentsManage office, SWAG, and onboarding inventory, including ordering, storage, and distributionAssemble onboarding kits and employee recognition itemsSupport employee engagement activities, company events, and administrative initiativesSafeguard confidential information and company assetsQUALIFICATIONS:At least 6-10 years of experience supporting senior executives in an Executive Assistant or comparable roleExperience managing executive calendars, travel, and confidential communicationsProficiency with Microsoft Office, Outlook, Teams, and related business applicationsCertified South Carolina Notary Public, or ability to obtain within six months of hireDemonstrated success coordinating multiple priorities in a fast-paced environmentKEY SKILLS & COMPETENCIES:Exceptional organizational, coordination, and follow-through skillsExecutive presence, professionalism, and sound judgmentStrong written and verbal communication skillsHigh level of discretion, confidentiality, and trustworthinessStrong situational awareness and emotional intelligenceSelf-driven, resourceful, and proactiveAbility to anticipate needs, solve problems, and operate independentlyStrong attention to detail while managing multiple prioritiesAbility to build productive relationships across all levels of the organizationEDUCATION REQUIREMENTS:Bachelor's degree in business administration, communications, or related fieldWORK ENVIRONMENT/PHYSICAL REQUIREMENTS:Work Location & Transportation RequirementsPrimary report to headquarters, hybrid remote work is available, as agreed upon with the hiring managerMust reside within the Charleston Metropolitan AreaValid driver's license and reliable personal transportation requiredAvailability during normal business hours and responsive to occasional time-sensitive executive support needsAvailability to complete occasional errands, deliveries, meeting support, and administrative tasks requiring an in-person presenceWe are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.req26-00377