Jr Accounts Payable Specialist

Jr Accounts Payable Specialist

The Jr Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, employee and board reimbursements, corporate card expenses, and other payable disbursements while ensuring proper authorization and compliance with GAAP. This role maintains vendor records, maintains accounts payable files and approval records, supports 1099 reporting, processes select journal entries and payments, and provides guidance to employees and management regarding accounts payable activities. The position is also responsible for calculating and remitting use tax, maintaining departmental procedures, identifying process improvements, and recommending solutions to enhance the efficiency and effectiveness of the Accounts Payable function.

Essential Functions

• Accounts Payable Daily Functions:
• Review payment requests received from various cost centers for Accounts Payable processing and ensure expenditure is properly authorized and coded consistent with GAAP.
• Ensure capitalized or prepaid expenditures are captured accurately and notify the Accounting Specialist for proper recording on the Fixed Asset system.
• Follow through with the appropriate cost center manager and/or vendor on past-due invoices, and other accounts payable-related research activities.
• Ensure new vendors are OFAC-verified, W-9 documentation is obtained, and create ACH payment record when relevant ensuring payment method is vendor-authorized.
• Process payments according to procedures, ensuring vendor remittance information is correct, and payments are accurate and in balance, while ensuring invoices have not been previously paid.
• Monitor and resolve outstanding stale Accounts Payable checks.
• Keep management apprised of status to ensure compliance with State escheatment laws and regulations.
• Process corporate credit card & employee reimbursement expense reports, ensuring transactions are posted to the correct general ledger account.
• Post limited reclass and accrual journal entries on a regular and month-end basis.
• Assess the use tax on relevant transactions.
• Accounts Payable Tax Remittance / Records:
• Maintain information and records related to use tax remittances.
• Follow up with vendors when necessary, engaging the services of Compliance when relevant to assure vendors who should be assessing sales tax are appropriately notified.
• Maintain vendor, employee, and Board records and accounts payable files and records to include proper 1099 year-end reporting and record retention.
• Accounts Payable Process Maintenance / Improvement:
• Adhere to procedures for assigned processes and tasks.
• Assess efficiencies, explore solutions, and submit recommendations to improve the Accounts Payable workflow and function to management.
• Assist in various projects as assigned.
• Bank Secrecy Act: Remains cognizant of and adheres to Wings policies and procedures, and regulations pertaining to the Bank Secrecy Act.

Qualifications

• High School Diploma/G.E.D. or equivalent, required
• Associate's Degree in Accounting, preferred
• 3+ years' combined experience in accounts payable, or other accounting related functions, preferred
• 1+ years' combined experience in an accounts payable function in the banking/credit union industry, preferred
• No prior professional experience is required for this entry-level role; however, candidate must be able to demonstrate they have the minimum required skills to complete the essential functions of the role. This is generally accomplished by having a relevant degree, certification, or previous work experience related to the skills, abilities, and essential functions of this role

Technical or Specialized Knowledge/Skills:

• Basic understanding of accounts payable processes and accounting principles (GAAP)
• Attention to detail and accuracy in handling financial data
• Ability to prioritize and manage time effectively to meet deadlines
• Communication skills for dealing with vendors and internal teams
• Ability to maintain confidentiality and handle sensitive financial information
• Problem-solving mindset to address discrepancies or issues efficiently
• Strong team player with willingness to assist.

Additional Information

PAY RANGE: $28 - $32/hour (S13), plus 10% annual target bonus. Final compensation for this position will be determined by various factors such as relevant work experience, specific skills and competencies, education, certifications, location and internal pay equity. BENEFITS:

• Generous 401(k) match
• 401k Discretionary Profit Sharing
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term and Long Term Disability
• Health Savings Account with company contribution
• Employee Assistance Program
• Paid Vacation, Sick, Floating Holidays and Volunteer Time Off
• Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave

We anticipate this position to close on 08/21/2026. Please submit your application at your earliest convenience to be considered. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.