Administrative Assistant

School Administrative Assistant

Under the direct supervision of the principal, Stratham Memorial School's Administrative Assistant provides clerical and administrative support to school administrators at the school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions:

• Manages bookkeeping and payroll.
• Serves as the first line of communication for the school and assists visitors to the office, including students, parents, substitute teachers, community members and others.
• Oversees substitute scheduling, class coverage, and the duty schedule.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning, scheduling, and advertising (social media, school website) school events and activities, and maintaining a school calendar for the purpose of coordination.
• Assists in maintaining documents, files and records, including, but not limited to, student records and enrollment, for the purpose of providing up-to-date reference and an audit trail for compliance.
• Orders and maintains an inventory of supplies and materials to ensuring item availability.
• Answers telephone calls, and provides information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Manages and maintains the Principal's calendar.
• Oversees and manages the use of the building during and after school hours.

Additional Duties:

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment:

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements:

• Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities:

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Google, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to work in a fast-paced environment.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards:

• Works in standard office and school building environments.

Qualification Profile:

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school, some college/university experience preferred. Successful experience with office management preferred. Proficient in Google Drive/Docs, Word, Excel.

Application Procedure:

• Please apply online. Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.
• SAU 16 does not discriminate on the basis of race, color, national origin, gender, sex, sexual orientation, religion, nationality, ethnic origins, country of origin, economic status, status as a victim of domestic violence, harassment, sexual assault, or stalking, disability, age or other protected classes under applicable law in its educational programs and activities. FLSA Status: Non-exempt