Accounting Specialist

Job Summary: Supports day-to-day accounting operations, with primary responsibility for accounts payable, employee expenses, payment processing, corporate credit card administration, and recurring financial reporting. The position also serves as a backup for payroll processing, project billing, and other accounting and administrative functions. Responsibilities: Accounts Payable, Expenses & Payments Enter, code, review, and process accounts payable invoices, including overhead invoices and invoices subject to paid-when-paid requirements Review and approve employee expense reports for accuracy, appropriate documentation, coding, and compliance with company requirements Process 1099-related payments and expense payouts Process employee insurance payments, employee payments, and other ad hoc banking transactions. Import and maintain American Express transaction data as needed Review designated corporate American Express card activity and related expense reports Monitor outstanding American Express transactions and follow up with employees regarding timely expense report submission Research and resolve discrepancies related to invoices, expenses, and payments Maintain accurate supporting documentation for accounting transactions Reporting & Accounting Support Prepare and submit cooperative contract and other monthly or recurring reports Maintain accurate accounting records and supporting documentation Assist with recurring accounting activities and special projects as needed Payroll Support Serve as a trained backup to the Payroll Accountant and other designated team members to provide coverage and business continuity as needed, including: Process payroll, including applicable utilization bonuses and commissions Support multi-state payroll tax administration, including setting up new states, updating withholding rates, and administering applicable Paid Family and Medical Leave requirements Set up and maintain employee garnishments Prepare or support quarterly payroll reports and payroll audits Support the annual 401(k) audit Monitor outstanding timesheets and send employee reminders as needed Complete employment verifications Support project billing Maintain contract rate sheets and establish time entry requirements for new projects Provide additional backup support for accounting and payroll processes as needed Required Experience: Minimum 4 years of accounts payable experience Minimum 3 years of payroll processing experience Experience processing accounts payable invoices, employee expenses, and payments Working knowledge of payroll processes, deductions, garnishments, and payroll tax requirements Strong attention to detail and commitment to accuracy Ability to manage multiple priorities and recurring deadlines Strong organizational and problem-solving skills Ability to handle confidential employee, payroll, and financial information appropriately Effective written and verbal communication skills Proficiency with Microsoft Excel and Microsoft Office applications Preferred Experience: Experience using Workday, particularly for payroll, accounting, expense, or related business processes Experience supporting multi-state payroll and payroll tax administration Experience administering corporate credit card and employee expense processes Experience with 401(k) contribution processing Experience supporting payroll or financial audits Experience with project billing in a professional services environment Work Environment: Preferably located within the Houston area and able to commute to Corporate Office as needed. Location will be a combination of Remote and In-Office. #J-18808-Ljbffr Precision Task Group, Inc. (PTG)