Project Administrative Assistant

Project Administrative Assistant

APTIM is currently seeking an experienced Project Administrative Assistant, working as part of a joint venture with BWXT to form BWSR in support of the Decontamination and Decommissioning (D&D) efforts at the Kesselring Site in West Milton, New York. This position will be at the project site and will report directly to the Lead Project Manager providing as-needed assistance to others in Site Lead roles as well. Typical duties will include but not be limited to maintaining project files and records, assisting with personnel management and timekeeping, arranging meetings, and recording meeting minutes. The successful candidate must have proficiency in Microsoft Office Software, especially in Teams, SharePoint, Word and Excel. Strong interpersonal skills are required, including the ability to clearly and confidently communicate, both written and verbally, to project team members, client representatives, and APTIM corporate colleagues alike. This is intended as a full-time, non-exempt position, but part-time arrangements may be considered. The nominal project schedule is Monday thru Thursday, 6am to 4:30 pm, but alternate hours for this role could be considered.

Key Responsibilities/Accountabilities:

• Works with moderate supervision; accountable for individual results and impact on team.
• Act as a liaison with Human Resources for project employees.
• Electronic and hard copy filing and records management maintenance.
• Develop and compile weekly reports.
• Schedule meetings/maintain calendars of onsite management personnel.
• Correspond and coordinate with vendors for project supplies and invoicing.
• Meets and escorts visitors.
• Takes messages/records meeting minutes.
• Assists with distribution of correspondence/documents amongst various project team members and the client.

Basic Qualifications:

• Highly motivated, organized, and detail oriented.
• Proficient with Microsoft Office software suite, including Teams and SharePoint.
• Possesses a strong work ethic.
• Ability to maintain a high level of confidentiality.
• Requires High School diploma with minimum 5 years of relevant experience.
• Ability to obtain and maintain a Department of Energy Level L Security Clearance.

About APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $19.23 - $32.88 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace.

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
• APTIM 401(k) Guide
• APTIM - Helpful Documents