Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a construction-focused environment in Santa Clara, California. This role is ideal for someone who is detail-oriented, organized, and confident handling high-volume invoices with accuracy and timeliness. The position will play an important part in maintaining clean financial records, coordinating disbursements, and ensuring vendor payments are processed correctly.

Responsibilities:
• Review incoming invoices, assign the correct cost codes, and enter payment data accurately into the accounting system.
• Process accounts payable transactions from receipt through final approval while maintaining proper documentation.
• Prepare and support scheduled check runs to ensure vendors are paid according to agreed terms.
• Verify invoice details against purchase records, job cost information, and internal approvals before posting.
• Maintain organized AP files and reconcile discrepancies by communicating with vendors and internal team members.
• Use Foundation Software to record payable activity and keep financial information current and complete.
• Assist with resolving payment questions, missing documentation, and invoice exceptions in a timely manner.• At least 2 years of experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, invoice review, and full-cycle payment processing.
• Experience preparing check runs and handling high-volume payable transactions with accuracy.
• Familiarity with Foundation Software or similar accounting platforms.
• Background in the construction industry and understanding of job cost coding is preferred.
• Strong attention to detail, organizational skills, and ability to manage deadlines effectively.
• Clear communication skills for coordinating with vendors and internal departments.