Administrative Bookkeeping Assistant

Job Description

Job Description

Administrative Bookkeeping Assistant

Location: 401 Hardy Ave Corsican TX 75110

Job Type: Full Time

About the Role

We are looking for a detail-oriented and organized Administrative Bookkeeping Assistant to help manage our daily financial transactions and ensure our records remain accurate and compliant. You will be the backbone of our financial operations, handling everything from accounts payable to month-end reconciliations.

The ideal candidate doesn't just "input data” they understand the story the numbers are telling and help us maintain a clear picture of our financial health.

Key Responsibilities

• Daily Ledger Management: Record all daily financial transactions (sales, receipts, and payments) and post them to the appropriate accounts.
• Accounts Payable & Receivable: Manage vendor invoices, process payments, and oversee customer billing and collections.
• Bank Reconciliation: Perform monthly reconciliations of all bank and credit card accounts to ensure 100% accuracy.
• Payroll Processing: Assist with Weekly payroll runs, including tax withholdings and benefits tracking.
• Financial Reporting: Prepare monthly balance sheets, P&L statements, and cash flow reports for management review.
• Compliance: Maintain an orderly filing system and assist with tax preparation (Sales Tax, 1099s, etc.) as needed.
• Records and Filing: Maintain all company records properly updated and filed.
• Administrative Support:  Maintain digital filing systems, manage company contracts and insurance, and handle incoming inquiries via phone and email.

Qualifications & Skills

• Experience: 2+ years of experience in Accounting.
• Education: Degree in Accounting, Finance.
• Tech Savvy: Expert-level proficiency in Microsoft Excel and Applications, QuickBooks Online.
• Attention to Detail: An eagle eye for discrepancies and a commitment to data integrity.
• Confidentiality: A high level of discretion and integrity when handling sensitive financial information.
• Communication: Ability to explain financial concepts to team members who may not be "numbers people."

How to Apply

Please submit your resume and a brief cover letter outlining your experience through the platform.

 

Qualifications

• Experience: 2+ years in bookkeeping or office administration (experience in wholesale, manufacturing, or distribution is a huge plus).
• Software Savvy: Proficient in QuickBooks Online and Microsoft Excel.
• Attention to Detail: You catch the double-billing error before it happens.
• Adaptability: You can pivot from a complex spreadsheet to a customer service call without missing a beat.
• Reliability: You understand that timely payments and shipments are the lifeblood of our business.

Why Join Us?

• Compensation: $ 18.00 to $ 20.00 per Hour based on qualifications.
• Benefits: Federal Holiday Pay, Overtime Opportunity.
• Accomplishment: Your daily tasks directly enable thousands of people to perform acts of kindness.
• Company: "We are a wholesale and retail company specializing in backpacks, school supplies, and hygiene kits. Our mission is to empower thousands of customers to lend a helping hand to those in need."

"We are a wholesale and retail company specializing in backpacks, school supplies, and hygiene kits. Our mission is to empower thousands of customers to lend a helping hand to those in need."

Company Description

"We are a wholesale and retail company specializing in backpacks, school supplies, and hygiene kits. Our mission is to empower thousands of customers to lend a helping hand to those in need."