Office Manager

Job Title: Office Manager Department: Administration / Operations Position Summary: The Office Manager is responsible for overseeing daily administrative, human resources, and operational functions of the office. This role ensures smooth internal processes, supports employee lifecycle management and fosters a positive and organized workplace environment. Key Responsibilities Operations & Office Management Enter and manage vendor invoices within company databases, ensuring accuracy and timely processing. Scan and file employee documentation and other records. Prepare and distribute employee recognition materials such as anniversary and birthday cards Handle incoming mail and package distribution. Oversee general upkeep and organization of multiple office spaces, including kitchens and common areas. Manage purchasing and inventory of office and kitchen supplies. Coordinate ordering of employee uniforms and track distribution. Order and manage company awards, including monthly and quarterly recognition items. Maintain office calendars and ensure common areas are up to date and organized. Decorate and maintain office and display spaces seasonally and for company events. Ensure all paperwork is properly filed and organized. Human Resources & Employee Management Manage full-cycle onboarding for new hires, including job postings, offer letters, onboarding coordination, and database setup in accordance with company checklists. Coordinate employee terminations, including system removal, and tracking return of company equipment and keys. Administer employee benefits, including enrollment and ongoing management. Maintain strict confidentiality of all employee information. Events & Employee Engagement Plan and coordinate company events, including: Weekly Friday brunches (including birthday and anniversary celebrations) Quarterly President’s Club dinners Annual holiday party and company kickoff events Organize company-sponsored initiatives such as holiday donations and community outreach programs. Additional Responsibilities Assist with additional administrative and operational tasks as needed, including coordination with other office locations Qualifications Proven experience in office management, human resources, or administrative leadership. Strong organizational and multitasking skills with attention to detail. Excellent interpersonal and communication skills. Ability to handle sensitive and confidential information with discretion. Proficiency in Microsoft Office, QuickBooks and HR/payroll systems (experience with BambooHR or similar platforms preferred). Familiarity with basic accounting functions, including invoice processing.. Work Environment Fast-paced office setting with frequent interaction across departments. Requires ability to manage multiple priorities and adapt to changing needs.

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