HR Coordinator

Job Details Job Location: Lynchburg – Lynchburg, VA 24501 Position: Human Resources HR Coordinator Job type: Full‑time (Benefits Eligible) Schedule: 8:30 a.m. – 5:00 p.m. (7.5 hours/day) Work Remotely: No Job Purpose The Human Resources Coordinator provides administrative and operational support for the Human Resources department by coordinating recruitment, onboarding, employee records management, compliance activities, and employee relations initiatives. This position serves as a key point of contact for employees and applicants, ensuring efficient HR processes, exceptional customer service, and compliance with organizational policies and employment regulations. The HR Coordinator supports the overall employee lifecycle while contributing to a positive and productive workplace culture. Specific Job Duties Monitor and manage HR department email communications and respond to employee inquiries in a timely and professional manner. Coordinate and process background checks for new hires and existing employees as needed. Manage Personnel Change Forms (PCFs), ensuring accurate completion, approvals, and processing. Perform HR data entry including colleague information, employment records, and other personnel‑related data within HR systems. Maintain and organize personnel files while ensuring compliance with company policies and confidentiality standards. Assist with onboarding and employee documentation processes. Support employee engagement initiatives by planning and coordinating events, activities, recognition programs, and team‑building opportunities. Provide administrative support to the HR team as needed. Ensure accuracy and confidentiality of sensitive employee information. Assist with special HR projects and other duties assigned. Experience / Skills Strong interpersonal and relationship‑building skills with the ability to work effectively with employees, managers, and external stakeholders. Excellent verbal and written communication skills. Excellent organization and time‑management skills, with a high degree of attention to detail and accuracy. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Demonstrated capacity to handle sensitive personal information with strict confidentiality and absolute professional integrity. Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment. Demonstrated commitment to customer service and employee support. Proficiency in using HRIS systems, database tools, and Google Workspace (Docs, Sheets, Slides, Forms, Drive). Physical Demands Prolonged periods of desk/computer work and sitting. Frequent fine motor movements/wrist action (typing, document handling). Ability to lift up to 15 lbs. Required Qualifications Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite and HRIS systems. Ability to handle confidential information with professionalism and discretion. Strong attention to detail and problem‑solving skills. Preferred Qualifications Previous administrative or HR experience preferred. Previous human resources experience in a higher education or similarly complex, multi‑stakeholder institutional setting. Education High school degree plus postsecondary education, preferably in a business or HR‑related field, and professional training; a Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Benefits Generous paid vacation, personal days, paid sick time and family leave, comprehensive insurance (medical, dental, vision, etc.) and retirement plans, flexible spending account, tuition remission, life and long‑term disability insurance, and more. Learn more about employment benefits at the University of Lynchburg. EEO Statement The University of Lynchburg is an equal‑opportunity employer. Application Process Submit a cover letter, résumé, and three professional references through the Human Resources Jobs Page. All applicants must successfully pass a background check that is satisfactory to the University of Lynchburg. #J-18808-Ljbffr