Administrative Assistant

Position Overview: The Administrative Assistant is the first point of contact for Millis Development, responsible for creating a professional, welcoming front-office experience for visitors, clients, vendors, and project teams while providing administrative support to office and project staff. This role keeps daily office operations organized, responsive, and running smoothly. Part-time arrangements may be considered for the right candidate. Administrative & Project Support Perform accurate data entry and recordkeeping in company systems, including the ERP (Acumatica) Assist with document handling - filing, scanning, certificates of insurance, and subcontractor paperwork Support project managers, estimators, and office leadership with clerical tasks and reporting as needed Assist with scheduling meetings, conference rooms, and office calendars Required 1+ years of experience in a front desk, receptionist, or administrative support role Proficiency in Microsoft Office (Outlook, Word, Excel), and some ERP system experience Professional, courteous communication skills by phone, email, and in person Strong organization, reliability, and punctuality; able to handle confidential information with discretion High school diploma or GED Core Competencies Communication - Conveys information clearly and professionally across all levels of the organization Accountability - Takes ownership of outcomes and follows through on commitments Problem-Solving - Identifies issues early and drives practical, timely solutions Collaboration - Works effectively across teams, trades, and departments to advance project goals Adaptability - Performs consistently in a fast-paced environment Attention to Detail - Maintains accuracy and quality across all work product Equal Opportunity Employer " Aprs Ventures an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic Company DescriptionFamily owned and operated since 2015, Millis Development & Construction provides construction services for recreational and commercial projects that have a special focus on landscape architecture.At Millis Development, we are passionate about our mission to impact the communities we serve in a lasting manner, and we strive to create projects that help to build a sustainable city. We have immense pride in our legacy to improve the lives of our neighbors and our ability to produce work at a high degree of excellence while supporting and caring for our team members.