Administrative Assistant

Applications accepted from: DEPARTMENT ONLY Job Classification: ADMINISTRATIVE ASSISTANT Posting Number: PN# 39575 Division: AUTO THEFT Reporting Location: 1200 TRAVIS ST. Workdays & Hours: MONDAY – FRIDAY; 0800– 1600* *Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:

Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department.

RESPONSIBILITIES:

Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations. Drafts correspondence, reports and other documents; proof/edits documents for accuracy, content and format. Prepares periodic and special reports; compiles information and maintains department reference information. Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions. Organizes inventorying, cataloging, retention, and retrieval of department documents. Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations, and office management. Conducts administrative research and long-range planning studies on special management activities. Assist with department budget preparation and monitoring. Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations. All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. “Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.” If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

EDUCATIONAL REQUIREMENTS:

Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS:

One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

• Prior experience with grant management and administration.
• Prior experience with department purchasing and/or a P-card holder.
• Basic understanding of motor vehicle crimes.

SELECTION/SKILLS TESTS REQUIRED:

Department may administer skills assessment test.

SAFETY IMPACT POSITION:

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— removed repeated headings

SAFETY IMPACT POSITION:

— removed repeated headings

SAFETY IMPACT POSITION:

— removed repeated headings

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— removed repeated headings

SAFETY IMPACT POSITION:

— removed repeated headings

SAFETY IMPACT POSITION:

— removed repeated headings

SAFETY IMPACT POSITION:

— removed repeated headings

SAFETY IMPACT POSITION:

— removed repeated headings

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