Accounts Payable Specialist

Client: Non-Profit Organization Role: Accounts Payable Coordinator (Temporary to Permanent) Pay Rate: $33/hr - $35/hr Location: Midtown Manhattan - *Hybrid - 4 days a week onsite* Job Description: Invoice Management: Lead the end-to-end processing of vendor invoices and payment requests, ensuring all data is reviewed, verified, and accurately entered into the system. Compliance & Controls: Guarantee that all transactions feature proper coding, documentation, and executive approvals in strict alignment with internal AP policies and financial controls. Payment Execution: Facilitate seamless payment runs, prioritizing accuracy and timeliness while maintaining comprehensive supporting documentation. Financial Reporting: Assist with the preparation of AP aging reports and activity logs; support the Finance team during month-end close cycles to ensure books are balanced and reconciled. Account Reconciliation: Proactively reconcile vendor statements to identify and resolve variances, discrepancies, or missing documentation. Regulatory Adherence: Ensure all workflows remain in full compliance with IRS regulations and standard organizational procedures. Strategic Support: Assist Finance leadership with ad-hoc reporting, data analysis, and special projects as required. Vendor Relations & Stakeholder Engagement Database Management: Oversee the setup and maintenance of vendor records, ensuring all critical compliance data (including W-9s and banking information) is current and secure. Communication Hub: Manage the AP department’s primary mailbox, ensuring all internal and external inquiries are routed correctly and addressed promptly. Internal Liaison: Act as a reliable point of contact for internal stakeholders to clarify AP policies and facilitate smooth approval workflows. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.aa415a4b-8b21-40fc-a65c-70d2b25ca29a