Executive Assistant , Government

Executive Assistant, GovernmentLocation: Remote (United States) Additional Location: Boca Raton, FL, USAResponsibilities:Executive & Operational SupportProvide comprehensive administrative support to the Senior Vice President of Global Government Relations & Public Affairs and the Vice President of Government Business Solutions.Manage complex executive calendars across multiple time zones.Coordinate domestic and international travel arrangements.Process expense reports and manage executive correspondence.Anticipate executive priorities and ensure smooth day-to-day operations.Maintain organized records, documentation, and shared resources.Meeting & Executive ReadinessCoordinate executive meetings and schedules.Prepare meeting agendas, briefing materials, presentations, and supporting documentation.Record meeting decisions, action items, and follow-up activities.Ensure executives are fully prepared for leadership, customer, and strategic meetings.Executive Communications & Stakeholder CoordinationServe as a primary point of contact for internal and external stakeholders.Facilitate effective communication while maintaining professionalism and confidentiality.Build and maintain strong relationships across teams, partners, customers, and government stakeholders.Represent executives with discretion and professionalism.Projects, Process & EnablementCoordinate special projects and organizational initiatives.Conduct research, analysis, and progress tracking.Collaborate with cross-functional teams to achieve project objectives.Improve executive administration processes and operational efficiency using collaboration and project management tools.Qualifications:10+ years of experience supporting senior executives.Experience supporting executives working remotely across multiple time zones.Experience supporting leaders within one or more of the following: AerospaceDefenseGovernment ContractingPublic AffairsGovernment RelationsU.S. Congress or U.S. AdministrationExcellent organizational and time management skills.Ability to manage multiple priorities in a fast-paced environment.Strong written and verbal communication skills.Exceptional attention to detail.Demonstrated ability to maintain confidentiality and handle highly sensitive information.Proficiency with Microsoft Office, including: WordExcelOutlookPowerPointSharePointExperience using collaboration platforms, project management tools, HRIS, and enterprise systems.Proactive, solution-oriented mindset with strong problem-solving abilities.Ability to build relationships with executives, stakeholders, vendors, and external partners.Experience working in multinational organizations and collaborating across regions.Preferred:Active Secret Security Clearance or higher.Ability to obtain and maintain a Secret (or higher) Security Clearance.Eligibility to access controlled information under U.S. export control regulations or the ability to obtain any required export authorization.Benefits and Compensation:Salary: $87,000 to $120,000 USD per year, depending on experience, qualifications, skills, and work location.Eligibility for short-term and long-term incentive programs.Benefits:Medical, dental, and vision insurance.Disability and life insurance.401(k) retirement plan.Paid holidays.Paid sick leave.Flexible paid time off.Wellness and well-being programs.Company ownership opportunities.Supportive and inclusive work environment focused on professional growth.Other Information:Remote position based in the United States.Reports to the Chief of Staff.Supports the Executive Administration Team and Government organization.No third-party candidates will be considered;Employment may require compliance with U.S. export control regulations.D-Wave is committed to equal employment opportunity and maintaining an inclusive workplace for all employees. Quantum Jobs USA