Executive Administrative Assistant

Family Office Executive Assistant

Our client is seeking an experienced Family Office Executive Assistant to join a respected private family office in Austin, TX. This part-time 20-30 hours per week role offers flexibility, competitive pay, and the opportunity to support multiple principals in a fast-paced, entrepreneurial environment.

Our client is a highly successful private family office supporting a multi-generational entrepreneurial family with interests spanning commercial real estate, private investments, family owned operating companies, and ranch operations. Known for building long-term relationships, this family values integrity, professionalism, discretion, and mutual respect. Employees are viewed as trusted partners, with several team members remaining with the organization for decades. This is a rare opportunity to join a respected family office where your work will directly support successful businesses while making a meaningful impact on the principals' daily lives.

Our client is seeking an experienced Family Office Executive Assistant for a Direct Hire opportunity supporting multiple principals in a sophisticated private family office. This Family Office Executive Assistant will become a trusted extension of the family, providing high-level executive and personal support while managing confidential information with professionalism, discretion, and exceptional attention to detail. No two days are alike. One day you'll coordinate investor meetings, manage executive calendars, and prepare business correspondence; the next you'll oversee vendor relationships, organize estate documents, coordinate personal appointments, or improve office systems. The ideal Family Office Executive Assistant enjoys variety, anticipates needs before they're arise, and thrives in a fast-paced entrepreneurial environment. Manage complex calendars, meetings, appointments, reminders, and executive correspondence for multiple principals. Coordinate travel, transportation, reservations, itineraries, and meeting logistics. Prepare investor meeting materials, reports, presentations, and executive documentation. Research, hire, and manage vendors, contractors, and specialty service providers. Coordinate banking activities, wire transfers, deposits, and confidential financial documentation. Organize legal, financial, estate, and business records while maintaining electronic filing systems. Prepare signature packets, maintain shared task lists, and ensure exceptional follow-through. Coordinate personal appointments, annual family projects, and occasional business-related errands. Identify opportunities to improve administrative processes and office organization. Anticipate executive needs while managing multiple competing priorities with professionalism and discretion.

Bachelor's Degree required. 5+ years of Executive Assistant, Personal Assistant, Chief of Staff, or Family Office experience. Experience supporting C-Suite executives, entrepreneurs, private investors, business owners, or high-net-worth individuals. Proven success supporting multiple executives or principals while balancing competing priorities. Exceptional written and verbal communication skills with impeccable grammar and polished professional correspondence. Outstanding organizational, project management, and time management skills. Strong proficiency with Microsoft Office Suite, Outlook, Dropbox, Adobe Acrobat, DocuSign, and standard business technology. Experience coordinating banking transactions, wire transfers, and confidential financial documentation. Experience managing executive calendars, projects, and vendor relationships. Excellent research skills with the ability to independently identify solutions. Strong critical thinking skills with the ability to anticipate needs and operate proactively. Exceptional attention to detail with consistent follow-through and accountability. Ability to remain calm under pressure while managing changing priorities. Demonstrated professionalism, discretion, emotional intelligence, sound judgment, and a service-oriented mindset. Highly Preferred: Previous Family Office experience. Commercial Real Estate, Private Equity, Investment Management, or Wealth Management experience. Experience supporting founders, entrepreneurs, executive families, or ultra-high-net-worth individuals. Experience supporting multiple principals simultaneously. Experience improving administrative systems, workflows, and document management processes.

Direct Hire opportunity. Part-time schedule (2030 hours per week). MondayThursday preferred work schedule. Flexible hybrid work environment with regular access to a Downtown Austin office. Flexible start time between approximately 8:00 AM and 10:00 AM. Prorated Paid Time Off.