Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a manufacturing organization in Pasadena, Texas. This Long-term Contract opportunity is ideal for someone who brings strong invoice processing experience, sound judgment in account coding, and a detail-oriented approach to payment accuracy. In this role, you will help maintain efficient accounts payable operations by managing high-volume transactions, coordinating payment activity, and ensuring financial records are completed with precision.

Responsibilities:
• Review, code, and enter vendor invoices accurately while confirming alignment with internal accounting standards and approval requirements.
• Process accounts payable transactions in a timely manner to support smooth day-to-day financial operations within the manufacturing environment.
• Prepare and coordinate ACH payments and check runs, ensuring disbursements are completed correctly and on schedule.
• Reconcile invoice details, payment records, and vendor information to identify discrepancies and resolve issues efficiently.
• Communicate with vendors and internal stakeholders regarding payment status, documentation needs, and invoice-related questions.
• Maintain organized accounts payable files and supporting records to promote audit readiness and reporting accuracy.
• Monitor outstanding invoices and payment timelines to help prevent delays, duplicate payments, or posting errors.
• Assist with routine process updates and system-related accounts payable tasks as needed to support operational continuity.• Hands-on experience in accounts payable, preferably in a manufacturing or similarly fast-paced business setting.
• Proven ability to perform account coding and process invoices with a high level of accuracy and consistency.
• Working knowledge of ACH transactions, check run coordination, and standard payment procedures.
• Familiarity with reviewing financial documentation and resolving invoice or payment discrepancies.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills for working with vendors and cross-functional teams.
• Proficiency with accounting systems and basic spreadsheet tools used for accounts payable tracking and reconciliation.