Accounts Payable Specialist

Accounts Payable Specialist

Location: Irwindale, CA Pay Rate: $25$28/hour Employment Type: Contract-to-Hire

Position Overview

We are seeking an experienced Accounts Payable Specialist to join our Finance team in Irwindale. This role will be responsible for managing day-to-day AP activities, maintaining accurate vendor accounts, resolving invoice discrepancies, and supporting the accounting team during month-end close. The ideal candidate is detail-oriented, organized, and comfortable working in an ERP environment.

Key Responsibilities

• Process and verify vendor invoices accurately and efficiently within the company's ERP system.
• Match invoices against purchase orders and receiving records to confirm accuracy before payment.
• Prepare vendor payments according to established schedules and internal procedures.
• Maintain accurate vendor information, documentation, and account records.
• Monitor outstanding invoices and AP aging to help ensure payments are made timely.
• Act as a point of contact for vendors regarding invoices, payments, account balances, and other AP questions.
• Research and resolve billing discrepancies by working closely with Purchasing, Operations, and other internal teams.
• Reconcile vendor statements and investigate differences between vendor records and internal accounts.
• Assist with new vendor setup and collect required documentation.
• Ensure AP transactions are entered correctly and financial records remain accurate.
• Utilize the ERP system to research transactions, maintain records, and support accounting processes.
• Identify opportunities to improve AP procedures, workflows, and overall efficiency.
• Escalate payment or account issues that could impact vendor relationships or payment deadlines.
• Assist with AP-related month-end close activities, including reconciliations and account reviews.
• Provide supporting documentation for financial reporting and accounting requests.
• Assist with internal and external audits by gathering invoices, payment records, and other documentation as needed.

Qualifications

• 5+ years of Accounts Payable or general accounting experience preferred.
• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent hands-on experience will also be considered.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-up skills.
• Ability to research discrepancies and resolve issues independently.
• Strong communication skills with both vendors and internal departments.
• Proficiency with Microsoft Excel and other standard office applications.