Accounts Payable Specialist
$25 - $28 per hourLHH
Accounts Payable Specialist
Location: Irwindale, CA Pay Rate: $25–$28/hour Employment Type: Contract-to-Hire
Position Overview
We are seeking an experienced Accounts Payable Specialist to join our Finance team in Irwindale. This role will be responsible for managing day-to-day AP activities, maintaining accurate vendor accounts, resolving invoice discrepancies, and supporting the accounting team during month-end close. The ideal candidate is detail-oriented, organized, and comfortable working in an ERP environment.
Key Responsibilities
- Process and verify vendor invoices accurately and efficiently within the company's ERP system.
- Match invoices against purchase orders and receiving records to confirm accuracy before payment.
- Prepare vendor payments according to established schedules and internal procedures.
- Maintain accurate vendor information, documentation, and account records.
- Monitor outstanding invoices and AP aging to help ensure payments are made timely.
- Act as a point of contact for vendors regarding invoices, payments, account balances, and other AP questions.
- Research and resolve billing discrepancies by working closely with Purchasing, Operations, and other internal teams.
- Reconcile vendor statements and investigate differences between vendor records and internal accounts.
- Assist with new vendor setup and collect required documentation.
- Ensure AP transactions are entered correctly and financial records remain accurate.
- Utilize the ERP system to research transactions, maintain records, and support accounting processes.
- Identify opportunities to improve AP procedures, workflows, and overall efficiency.
- Escalate payment or account issues that could impact vendor relationships or payment deadlines.
- Assist with AP-related month-end close activities, including reconciliations and account reviews.
- Provide supporting documentation for financial reporting and accounting requests.
- Assist with internal and external audits by gathering invoices, payment records, and other documentation as needed.
Qualifications
- 5+ years of Accounts Payable or general accounting experience preferred.
- Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent hands-on experience will also be considered.
- Strong attention to detail and accuracy.
- Excellent organizational and follow-up skills.
- Ability to research discrepancies and resolve issues independently.
- Strong communication skills with both vendors and internal departments.
- Proficiency with Microsoft Excel and other standard office applications.
Vacancy posted 13 hours ago
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