Junior Administrative Assistant

Careerscape is recruiting on behalf of our client for a Junior Administrative Assistant to join their remote team. This is a great opportunity for an organized, detail-oriented self-starter to launch a career in office administration while supporting a team that values reliability and a positive attitude.

Day to day, you will juggle calendars, correspondence, and small projects, moving fluidly between scheduling a meeting, formatting a document, and fielding a quick question from a teammate. People who thrive in this role enjoy variety, communicate clearly in writing, and take pride in keeping things running smoothly behind the scenes.

Responsibilities

• Manage and update calendars and schedule meetings across time zones
• Answer and route phone calls, emails, and other correspondence
• Prepare, format, and proofread documents, reports, and presentations
• Maintain organized digital filing systems and records
• Enter and update data in internal databases and spreadsheets
• Coordinate travel arrangements and expense reports as needed
• Order office and remote-work supplies and track inventory
• Assist with onboarding new hires and preparing meeting materials
• Support special projects and administrative tasks across departments
• Take meeting notes and distribute action items to stakeholders

Requirements

• High school diploma required, associate degree preferred
• Prior internship or administrative experience is a plus but not required
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a remote setting
• Comfortable using video conferencing and collaboration tools
• Dependable, self-motivated, and able to work independently
• Professional demeanor when interacting with clients and colleagues

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Remote-friendly work-from-home stipend
• Flexible scheduling options
• Professional development and training opportunities
• Employee assistance program
• Paid parental leave
• Company-provided laptop and equipment
• Career growth and internal advancement opportunities

Job Type: Full-Time | Work Type: Remote | Industry: Administrative & Clerical | Experience: Entry