Regional Administrative Assistant

Regional Administrative Assistant

Location: Waterford, CT (Regional Office) - Cust. installations

How will you CONTRIBUTE and GROW?

We are committed to building a diverse and inclusive workplace that embraces the unique perspectives of our employees, our customers, patients, community stakeholders, and cultures across the world. We believe that a variety of backgrounds makes our team stronger and more innovative. The Regional Assistant is responsible for a wide range of administrative functions to directly support the business leadership team. This includes the handling of confidential company and employee information involving a variety of situations requiring discretion, tact, and adherence to company policies to accomplish goals and support the needs of the region.

At Airgas, we RESPECT, HONOR and VALUE diversity.

Airgas is Hiring for a Regional Administrative Assistant in Waterford, CT!

We are looking for you!

Pay: $25 to $30 per hour based on experience Comprehensive Family Benefits: Airgas offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance. Support for Parents: We offer up to 14-week paid child birth benefits to support growing families. Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time. Early Access: Your benefits start after just 30 days of employment

ESSENTIAL DUTIES & RESPONSIBILITIES

• Acts as a key internal and external administrative contact for the region.
• Serves as a primary point of contact and liaison with Corporate on a range of specified administrative issues as required.
• Works under general supervision to address the daily needs of the business leadership team.
• Event Planning: Coordinates event planning initiatives for the region, assisting with the organization of corporate gatherings, meetings, and regional events from start to finish.
• Special Projects: Supports the business leadership team in the execution of special projects, tracking issues, and ensuring deadlines are met.
• Meeting Preparation & Content Creation: Plans meetings, develops agendas, and creates meeting content, slide decks, and presentation materials for regional leadership.
• Makes appointments, drafts, prepares, and distributes correspondence that may include internal communications, letters, contracts, and other related highly sensitive and confidential materials.
• Coordinates and plans travel logistics, anticipating and securing travel arrangements and providing administrative expense management support (such as processing expense reports) as needed.
• Maintains and organizes complex professional calendars to include travel, appointments, meetings, etc.
• Assists with daily mailroom operations and processes, ensuring efficient distribution and coordination of mailroom functions.
• Tracks and manages business supply inventory for the regional office, placing orders as needed.
• Other administrative duties and projects as assigned.

MINIMUM QUALIFICATIONS:

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Required Education/Licensing:

• High School Diploma or GED Required

Required Length & Type of Experience:

• Demonstrated experience assisting with event planning, creating presentation materials, and coordinating projects for leadership teams.

Knowledge, Skills & Abilities:

• Exhibits customer-focused behavior such as building positive relationships and strives to understand customer's needs, both internal and external.
• Interpersonal skills with the ability to deal with difficult situations in a diplomatic and professional manner.
• Strong organizational and problem-solving skills.
• Detail-oriented.
• Excellent oral and written communication and interpersonal skills.
• Ability to adjust communication method based on customer situation.
• Demonstrates a clear and effective speaking manner for the purpose of explaining information to customers and employees.
• A positive approach and willingness to learn coupled with the ability to work in a team environment.
• Ability to work effectively under pressure to meet deadlines.
• Proficient working knowledge of Google suite applications and Microsoft Office (Word, Excel, PowerPoint).

Preferred Qualifications:

• Associate's degree or higher preferred.
• Prior administrative and/or office support experience desired; previous experience working with highly confidential and sensitive information preferred.

PHYSICAL DEMANDS

The characteristics listed below are representative of the physical demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Employee may be required to remain stationary for extended periods of time.
• Employee may occasionally be required to traverse through office locations.
• Employee will frequently be required to actively listen and exchange information.
• Employee will be required to frequently use a computer and telephone.

WORK ENVIRONMENT

The characteristics listed below are representative of the work environment typically encountered by an individual while performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• The noise level in the work environment is usually moderate and work may be performed in a standard office environment.
• May require the ability to work outside normal business hours. (Note: As a non-exempt employee, all overtime hours must be pre-approved by a supervisor).