Administrative Assistant - Nursing Administration

Payroll Title: BLANK AST 3 Department: Nursing Administration Hiring Pay Scale: $29.42 - $42.16 / Hour Worksite: Hillcrest Appointment Type: Career Appointment Percent: 100% Union: CX Contract Total Openings: 1 Work Schedule: Days, 8-Hour Shifts, Monday-Friday #140866 Administrative Assistant - Nursing Administration Filing Deadline: Fri 8/21/2026 UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. UCSD Layoff from Career Appointment: Apply by 8/11/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance. DESCRIPTION Under general supervision of the Business Officer, the Administrative Assistant provides advanced administrative and operational support to leadership teams, departments, and programs. Serves as a resource person for inquiries. Responsible for managing and maintaining complex calendars, coordinating meetings, and supporting onboarding of new hires activities. Reviews, monitors and reconciles timecards. Maintains employee and regulatory documentation, supports audit readiness, and prepares reports, dashboards, and correspondence to support departmental decision-making. Performs other duties as assigned. MINIMUM QUALIFICATIONS Three (3) years of administrative healthcare experience or other relevant experience. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Teams). Strong organizational, multitasking, and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. PREFERRED QUALIFICATIONS Experience supporting senior leadership in a complex organization (e.g., higher education, healthcare, or similar environment). Working knowledge of UCSD or comparable institutional policies, procedures, and systems. Experience with enterprise systems such as financial, procurement, payroll, or HR systems (e.g., Oracle, Concur, or similar). Demonstrated experience coordinating projects, events, or department initiatives. Advanced Excel skills and experience with data tracking, reporting, or analysis. Strong customer service orientation with ability to anticipate needs and provide proactive solutions. Medical Terminology training or certificate. SPECIAL CONDITIONS Must be able to work various hours and locations based on business needs. Employment is subject to a criminal background check and pre-employment physical. Pay Transparency Act Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $29.42 - $42.16 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable. UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team! Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. For the University of California’s Anti-Discrimination Policy, please visit: UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace #J-18808-Ljbffr