Administrative Coordinator

Job Description

Job Description

Schedule
Work schedule: Monday to Friday (off Wednesday; work Saturday as needed)
Work locations: Baltimore depot (Mon), AJ depot (Tue to Fri)
Work remotely when needed (Bad weather/transportation issues)

Administrative Support
Manage daily office operations and administrative tasks
Answer phones, respond to emails, and direct inquiries appropriately
Schedule meetings, appointments, and maintain calendars
Prepare reports, correspondence, and other business documents
Maintain organized filing systems, both electronic and paper
Order office supplies and coordinate vendor services
Assist with onboarding paperwork and employee documentation
Payroll Support
Process and review employee timecards and attendance records
Assist with weekly or bi-weekly payroll processing
Ensure payroll data accuracy, including hours worked, overtime, deductions, and paid time off
Maintain payroll records in compliance with company policies and applicable laws
Respond to employee payroll questions and resolve discrepancies
Coordinate with HR and accounting departments regarding payroll updates and employee status changes
Assist with payroll reporting and audits as needed
Coordination & Communication
Support department projects and operational initiatives
Coordinate communication between departments and employees
Maintain confidentiality of employee and company information
Ensure compliance with company policies and procedures
Qualifications
High school diploma or GED required; Associate’s degree preferred
2+ years of administrative or office coordination experience
Previous payroll experience required
Experience with payroll systems such as ADP, Paychex, UKG, or similar preferred
Strong knowledge of Microsoft Office Suite, especially Excel and Outlook
Excellent organizational, communication, and multitasking skills
Ability to handle confidential information with professionalism
Strong attention to detail and accuracy
Preferred Skills
Experience in manufacturing, warehouse, or distribution environments
Familiarity with HR and payroll compliance regulations
Bilingual skills are a plus
Work Environment
Office-based position with regular interaction with employees and management
May require occasional overtime during payroll processing periods
Compensation & Benefits
Competitive salary based on experience
Benefits may include medical, dental, vision, paid time off, and retirement plans