Executive Assistant

Executive Assistant

This role involves performing a variety of administrative and clerical tasks, financial and human resources administration, and providing professional support to one or more Managers and their direct reports. The position ensures all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Required Skills & Qualifications

• 5+ years of experience as an Executive Assistant.
• 5-10 years of experience in general administrative tasks.
• 1-2 years of Salesforce experience.
• Experience liaising with Senior leadership and operating confidently in a fast-paced, demanding environment.
• Experience with handling travel and hotel accommodations, especially involving international travel with multiple destinations and diligent scheduling.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem-solving skills - In-depth.
• Influence skills - In-depth.
• Applicants must be able to work directly for Artech on W2.

Preferred Skills & Qualifications

• Prior work experience at the client or in the client's industry.

Day-to-Day Responsibilities

• Provide subject matter expertise and advice related to assigned strategic initiatives.
• Build effective relationships with internal/external stakeholders.
• Gather and format data into regular and ad-hoc reports and dashboards.
• Lead the planning, coordinating, and implementing of department events.
• Manage and monitor calendars and upcoming events.
• Develop and maintain a filing system; ensure business and operational reports, forms, and other documentation are readily available.
• Support the development of tailored messaging, including writing, editing, and distributing communications.
• Make travel arrangements, booking flight/hotel reservations as needed.
• Liaise with internal business units and external vendors.
• Maintain supplies inventory and coordinate training requirements for staff.

Company Benefits & Culture

• Strong attention to detail.
• Ability to work independently and with a team.
• Professional demeanor.
• Relatable, with the ability to take on challenges.
• Honest and open viewpoint.
• Strong organizational skills.
• Punctuality.