Practice Coordinator

The Attleboro location is looking to fill two (2) Practice Coordinator I roles for start dates in June and July. The Practice Coordinator I provides superior customer service to all patients, family members, physicians and staff, including check‑in and check‑out services, updating patient information, answering non‑clinical patient questions, and assisting patients with finding their way within the Cancer Center, in accordance with the DFCI Customer Service Standards. The practice coordinator may also assist with registration of new patients including the collection of demographic information and insurance information. Responsibilities Under the direction of the operations management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients. Performs front desk check‑in and check‑out functions. Obtains detailed clinical information face‑to‑face, by telephone or electronically. May provide basic information regarding the need for insurance referral(s). Performs independent patient and outside provider call triaging and assists in directing patient flow. Serves as a liaison between patient/family/provider. Confirm patient’s demographics (address/phone numbers etc.) and insurance information. Review patient “alerts” in Epic and reconciles (e.g., patient contact information, Medicare Survey, etc.). Responsible for complex scheduling activities associated with patients arriving from main campus, other centers or other outside entities and coordinating appointments with other specialists, dieticians, social work, 2nd opinions, etc. Ensures the completion of prior authorizations for radiology testing and authorizations for outside ancillary services if requested same day or within 24 hours. Manage all incoming referrals; provide appointment setting and coordination of medical records. May navigate new patients and educate them about all available services. Resolves issues directly or ensures appropriate management of call by others. Recognizes emergencies and appropriately responds using standard operating procedures and critical thinking skills. May be required to perform other duties as required by the Operations team. May provide general administrative support and coordination for all aspects of patient care for both new and/or established patients, including filing, document preparation, data entry, telephone support, etc. Refer patients to financial counselor as needed at DFCI. If insurance has changed, copy card and give to New Patient Coordinator for updating and insurance eligibility check. Handles incoming requests for records and mails/faxes information as appropriate; faxes notifications to HIS as necessary (patient name changes, etc.). Manages In Basket messages, takes ownership and responds appropriately to all messages. Manages referral workqueues in Epic. Knowledge, Skills, and Abilities Understand and utilize DFCI systems as well as the local Hospital’s systems (e.g., Meditech). Requires basic knowledge of insurance plans which constantly change; knowledge of insurances that HFH/LGH are participants in, and high‑risk insurances. Ability to multi‑task and function as an integral member of the team. Excellent verbal and written communication skills required. Excellent computer, customer service and problem‑solving skills required. Demonstrated ability to draft reports, correspondence and other administrative documents pertaining to patient scheduling as needed. Minimum Job Qualifications Associate’s degree; 1 year of equivalent experience may substitute for degree. Bachelor’s degree preferred. 1 year experience working in a medical or customer service setting. Degree may substitute for experience. Knowledge of medical terminology preferred. Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA). $47,400.00 - $65,600.00 EEO Statement Dana‑Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. #J-18808-Ljbffr