Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support leasing renewal operations for a Contract position based in New York, New York. This role is ideal for someone who works well in a fast-paced real estate environment and can manage document handling, correspondence, and reporting tasks with accuracy. The successful candidate will bring strong Excel and Yardi experience, communicate effectively with internal and external contacts, and stay organized while balancing multiple priorities. This assignment is expected to run for 3 months and requires onsite availability 5 days per week.

Responsibilities:
• Manage renewal-related administrative workflows, including preparing, scanning, and organizing leasing documents for accurate recordkeeping.
• Coordinate outgoing correspondence and mailings to support timely communication with residents and stakeholders.
• Use Yardi to maintain leasing information, update records, and assist with renewal tracking activities.
• Create and format mail merge documents in Excel and Word to support high-volume renewal communications.
• Monitor deadlines and follow up on pending items to help keep renewal processing on schedule.
• Maintain orderly digital and physical files while ensuring documents are accessible and complete.
• Communicate clearly with team members and other contacts to resolve routine questions and provide status updates.
• Take initiative in identifying administrative needs and completing tasks independently with minimal supervision.