Accounting Clerk I

Job Description

Job Description

Summary:The Accounting Clerk is responsible for supporting the organization's accounts receivable andaccounts payable functions. This role will ensure that financial transactions are processed accuratelyand in a timely manner. The position requires strong attention to detail, effective communication skills,and the ability to manage multiple tasks simultaneously in a fast-paced environment. The accountingclerk will be responsible for compiling billing information, processing payments, reconciling accounts,and maintaining financial records.Responsibilities:Accounts Receivable (AR):• Compile detailed billing information to issue customer invoices.• Apply customer payments to the appropriate accounts.• Research and resolve payment discrepancies to maintain accurate records.• Adjust accounts when required to correct billing or payment issues.• Prepare and deposit weekly manual payments.• Generate weekly reports for accountants to ensure financial accuracy.• Maintain customer agreements for auditing purposesRevenue Reconciliation:• Ability to learn and understand different point-of-sales (POS) and its reporting of sales.• Reconcile daily sales for discrepancies and/or cash shortages• Work with the different businesses to gather all documents to process a complete journalentry• Maintain records, assist with audit requests, compile an event's profit and loss reportingAccounts Payable (AP):• Reconcile processed transactions by verifying entries and comparing system reports to actualbalances.• Charge expenses to appropriate accounts and cost centers by analyzing invoices andrecording entries.• Process vendor payments by scheduling checks, monitoring discount opportunities, verifyingfederal ID numbers, and resolving any discrepancies with purchase orders, contracts, invoices,or payments.• Maintain accurate accounting ledgers by verifying and posting account transactions.• Reconcile vendor accounts by reviewing monthly statements and related transactions.• Maintain historical records by filing and archiving documents.• Report sales tax by calculating requirements on paid invoices.• Protect the organization's value by maintaining confidentiality of sensitive information.• Participate in educational opportunities to keep up to date on accounting knowledge and bestpractices.