Facility Administrator

We are seeking a highly organized, proactive, and service-oriented Facility Administrator to support the day-to-day administrative and operational needs of our manufacturing facility. This position will serve as a central point of coordination for the facility, providing front-desk coverage, visitor and contractor support, facility-related administrative assistance, and purchasing support for immediate factory consumable and operational needs. The ideal candidate is comfortable working in a fast-paced manufacturing environment, can manage competing priorities, and takes ownership of resolving routine facility needs quickly and professionally.

Key Responsibilities:

Front Desk & Facility Administration

• Serve as the primary front-desk contact for employees, visitors, vendors, contractors, and deliveries.
• Welcome visitors and coordinate appropriate access and internal contacts.
• Maintain an organized and professional reception and common-area environment.
• Assist with facility communications, administrative documentation, records, and general coordination.
• Support incoming deliveries, packages, and vendor interactions as needed.

Visitor & Contractor Coordination

• Coordinate visitor and contractor arrival, check-in, and site access in accordance with facility requirements.
• Provide or coordinate escorts for visitors and contractors when required.
• Help ensure external personnel follow established site access and safety requirements.
• Coordinate with Facilities, EHS, Security, Operations, and other stakeholders when facility work requires access to production areas.

Procurement & Factory Support

• Purchase approved factory consumables, office supplies, and other immediate operational necessities within established purchasing authority.
• Respond promptly to urgent requests that could affect factory operations or employee needs.
• Coordinate with vendors and internal stakeholders regarding quotes, purchases, deliveries, and order status.
• Maintain appropriate purchasing documentation, receipts, and records.
• Monitor frequently used administrative and facility supplies and help prevent shortages.

Operational Coordination

• Support facility meetings, events, employee activities, and other site needs.
• Assist with coordination of maintenance vendors and service providers.
• Help route facility issues to the appropriate department and follow through until they are addressed.
• Identify opportunities to improve administrative processes, responsiveness, and overall facility organization.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous experience in facility administration, office administration, manufacturing support procurement, or a related role preferred.
• Strong organizational and multitasking skills.
• Professional verbal and written communication skills.
• Strong customer-service mindset with the ability to interact effectively with employees, visitors, contractors, suppliers, and leadership.
• Comfortable working independently and making routine administrative decisions within defined authority.
• Proficiency with Microsoft Office applications and general business systems.
• Experience with purchasing or procurement processes is preferred.
• Ability to work effectively in an active manufacturing environment and follow applicable facility and safety requirements