Billing Administrator

About Us: Motive is a full service, self-performing, turnkey, infrastructure solutions provider for the wireless and wireline telecommunications industry. We are a single point of accountability for designing, building, upgrading, and maintaining your networks. No project hands-off minimizes overall development time & cost and maximizes quality control. Our areas of expertise are Site acquisition, Architecture, engineering & design, Project & construction management, Installation & maintenance, Product Sales & Distribution. * FREE Medical Insurance * Dental and Vision Insurance * 401(k) program with company match * Life Insurance Benefits * HSA and FSA * Paid time off and paid holidays Purpose: The Billing Administrator is accountable for creating invoices and credit memos, issuing them to customers by all necessary means, and updating customer files and will report to the Accounting Manager. This task is fulfilled through the accurate organization and tracking of funding requests, invoicing, collections and client correspondence. Heavy usage of MAS 500, management of billing module in Web APP, MS Excel, Outlook, Word, Adobe Acrobat, Internet and a proprietary customized database. Essential duties and Responsibilities: Create project accounts and change orders in the accounting system. Request funding from customers through client portal (ie; NORAD, SiteTraker) or prepare a quote to submit to client. Track progress of projects and determining when and if billing can take place. Issue Invoices to customers for services and expenses. Sof invoices by electronic data interchange such as Ariba, I-supplier, Esettlement or by email. Track Pending purchase order and follow-up with PM's or clients. Also tracking available funds. Responsible for timely and accurate production of proposed unit, line item, hourly, lump sum billing using Excel and Mas 500. Also responsible to ensure that past due invoices are collected and accounts are clear. Maintain accurate records of all billing activity. Track checks request, reimbursable expenses and unbilled expenses. Process credit memos. Other duties to be added as deemed necessary. Requirements: 3+ years of general accounting experience, preferably with the Job Costing function, proficient in excel as well as tracking the progress of each project. Experience with MS Dynamics Construction invoicing is a plus. Project Accounting. Compensation: $23-25.50/hr EQUAL EMPLOYMENT OPPORTUNITY POLICY Motive Energy Telecommunications provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. Motive Energy Telecommunications complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Motive Energy Telecommunications expressly prohibits any form of unlawful employee harassment or discrimination based on any of these protected categories. The duties and responsibilities described above are not a comprehensive list and that additional tasks may be assigned. The scope of the job may change as necessitated by business demands. #J-18808-Ljbffr