Administrative Assistant

Job Description

Job Description

About CultureSpace

CultureSpace helps organizations create modern, functional workplaces through thoughtful design, quality office furniture, and exceptional service. Our team is collaborative, fast-moving, and committed to creating a positive experience for every customer, employee, and visitor.

CultureSpace is seeking an organized, adaptable, and service-oriented Office Coordinator & Receptionist to support our Austin location. This position serves as the primary contact for incoming calls and the go-to administrative resource for the office. The ideal candidate enjoys variety, takes ownership of requests, and can confidently support multiple departments as priorities evolve.

Responsibilities

• Provide consistent and professional primary phone and front-desk coverage.
• Monitor the Admin Inbox and coordinate requests through completion.
• Support multiple departments with scheduling, presentations, documents, data entry, and other administrative needs.
• Maintain the Austin Business Development calendar.
• Prepare the weekly Clear Design presentation.
• Coordinate business travel for Austin employees and provide backup travel support as needed.
• Maintain an organized, stocked, and visitor-ready showroom and office.
• Order office and showroom supplies within approved guidelines.
• Coordinate with employees and vendors to address routine office needs.
• Assist with meetings, visitors, special projects, and evolving business priorities.

Qualifications

• One or more years of experience in reception, administrative support, office coordination, or customer service preferred.
• Professional phone presence and strong customer-service skills.
• Excellent organization, communication, attention to detail, and follow-through.
• Ability to manage competing priorities, frequent interruptions, and requests from multiple departments.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared calendars.
• Proactive, dependable, discreet, and willing to assist wherever needed.
• High school diploma or equivalent required.

This is an onsite position in Austin. Regular and reliable attendance is essential due to the phone and front-office responsibilities of the role.

 

Monday - Friday 7:30 AM - 4:30 PM