Accounting Administrator

Job Description

Job Description

BASIC FUNCTIONS

The Accounting Administrator is responsible for supporting the financial operations of the organization by performing a variety of accounting and administrative tasks. This role ensures the accuracy, timeliness, and organization of financial records while assisting in the day-to-day accounting functions. This individual has the responsibility and authority to carry out all assigned tasks.

 

SPECIFIC DUTIES

Accounts Receivable

• Send Customers Monthly Billing Statements. 
• Update Customer Profiles to ensure billing information is up to date and all communication with customers are noted on accounts. 
• Prepare and send out Customer invoices as needed.
• Assist in researching misapplied payments, overpayments, deductions/credits and work with Finance staff to reconcile accounts.
• Assist Compliance and Sales Department with completing Customer Surveys.
• Assist Finance Department in assessing Credit worthiness of existing or prospective clients following CTG’s credit policy.
• Assist and act as backup for extending credit to customers.
• Manage freight charges for all carriers (FEDEX, UPS, & DHL) download reports and reconcile carrier shipment type to internal shipment report; dispute any issues with carrier weekly.
• Manage Month End Credit Card Reconciliation.
• Assist with updating banking details on Vendor profile.
• Post daily cash receipts and apply to Customer accounts. 

Accounts Payable

• Process Vendor invoices received via AP Mailbox and USPS.
• Establish and maintain relationships with new and existing Vendors.
• Process payment methods such as Checks (including CODs), Wires, and ACHs. This includes prepayments made to vendors. 
• Review and post “On-Hold” invoice vouchers daily to ensure payables are current.
• Perform accurate data entry into computer software programs.
• Record Commission charges related to freight, testing, and other charges from Vendor invoices. 

Accounting General

• Support Finance Team on various accounting tasks including ad-hoc analyses.
• Ensure compliance with company code of conduct and all applicable laws, regulations, rules, and policies.

 

STANDARD REQUIREMENTS

Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.

 

METRICS AND MEASURABLES

Pending  

 

EDUCATION / EXPERIENCE / COMPENTENCY 

• A minimum 1-3 years of accounting/ finance experience, required.

• Bachelor’s degree in accounting from an accredited university, required.

• Advanced Skills in Microsoft Office Applications (PowerPoint and Excel), required.

• Excellent verbal and written communication skills.

• Knowledge of GAAP and basic accounting principles.

• Strong attention to detail with a dedication to accuracy.

• High degree of familiarity with accounts receivable functions.

• Excellent Analytical Skills and ability to analyze large sets of data.