Administrative Assistant

#162543-1

Job Title: Administrative Assistant (Hybrid)

Location: HYBRID, 3 days onsite, Redmond, WA

Rate: $28-$30 / hour

Duration: Through 12/31/26 - extension expected based on budget and performance

This role provides high-level administrative and operational support to senior leaders, with a primary focus on calendar management, coordination, and executive support activities. The position plays a critical role in ensuring smooth day-to-day operations, supporting distributed leadership across time zones, and maintaining efficient office and team processes.

Key Responsibilities

• Manage complex calendars for senior leaders, including scheduling, prioritization, and conflict resolution across global time zones
• Coordinate recurring meetings, leadership sessions, and cross-functional engagements
• Support travel logistics and expense management, ensuring timely and accurate processing
• Plan and execute team events, including onsite coordination and logistics support
• Provide onboarding support for new team members, including coordination of access, equipment, and resources
• Oversee facility-related needs, maintaining organized and functional shared workspaces
• Manage equipment and asset logistics, including intake and tracking of returned devices and maintenance of asset inventory
• Procure goods and services such as office supplies, computer equipment, and vendor-related items
• Act as a primary point of contact for internal teams and external partners
• Deliver general administrative support and contribute to special projects as assigned

Performance Measurement

• Performance is evaluated based on task completion, timeliness, and quality of deliverables
• Effectiveness in managing calendars, logistics, and administrative workflows
• Ability to support leadership needs with minimal oversight while maintaining high accuracy

Unique Selling Points

• Hybrid work model offering flexibility while maintaining onsite engagement
• Opportunity to support experienced, tenured leaders in a collaborative environment
• Exposure to global team operations and enterprise-level administrative functions
• Broad scope of responsibilities across executive support, operations, and event coordination

Required Skills & Qualifications

Education

• Relevant education or equivalent practical experience in business administration or a related field

Experience

• Demonstrated executive administrative support experience in fast-paced, enterprise environments
• Experience supporting global teams and managing cross-time-zone scheduling
• Proven ability to operate independently while aligning with leadership direction

Core Skills

• Advanced calendar and time management across distributed teams
• Proficiency in Microsoft 365 ecosystem, including Outlook, Teams, and Copilot capabilities
• Strong organizational and prioritization skills with attention to detail
• Effective communication and stakeholder coordination across multiple levels
• Experience with expense management, procurement processes, and operational support
• Ability to manage competing priorities and adapt to changing business needs

Candidate Requirements

• Proven track record of delivering executive-level administrative support in dynamic environments
• Strong self-management skills with the ability to proactively identify and execute required tasks
• Accuracy and integrity in professional documentation and communication
• Experience supporting multiple leaders simultaneously is highly preferred

Assessment Process

• Assessment process consists of 1 to 3 interview rounds
• Evaluations will focus on administrative expertise, problem-solving, and coordination capabilities