Administrative Assistant

Do you have 2+ years of administrative experience?

Are you good with Microsoft Office?

We are currently in search of an Administrative Assistant for an Education Foundation. The position is in-person in Brooklyn, NY. This is a Full-time, temporary-to-permanent position.


ORGANIZATION TYPE: Education Foundation

LOCATION: Brooklyn, NY

POSITION TITLE: Administrative Assistant

SCHEDULE: Monday-Friday, 8:30 AM-4:30 PM

DURATION: Temporary (potential for permanent)

HOURLY RATE: $24.00 - $26.00

Is This Your Dream Job? The Administrative Assistant will provide essential administrative and operations support for an education-focused foundation that operates within a Brooklyn high school. This role is ideal for someone who is organized, dependable, curious, and comfortable taking on a variety of responsibilities. The Administrative Assistant will serve as one of the first points of contact for students and faculty, answer phone calls, manage mail and scanning, support purchasing and a small faculty grants program, assist with calendars and meetings, and help keep day-to-day operations running smoothly.

Our Ideal Candidate:
• 2+ years of administrative experience required
• Competent with Microsoft applications, including Outlook Calendars, Microsoft Teams, Excel, and file management required
• Experience performing Mail Merges in Microsoft Word required
• Some understanding of databases and comfort learning new database systems required
• Highly organized, consistent, and detail-oriented, particularly when managing purchases and tracking information
• Strong communication skills and comfortable interacting with students, faculty, staff, and visitors
• Curious, resourceful, and not afraid to ask questions or research an answer independently
• Willingness to handle both basic clerical responsibilities and more involved administrative and operations projects required

How You Will Spend Your Day:
• Provide general administrative and clerical support to the foundation's team.
• Serve as a welcoming first point of contact for students, faculty, and visitors and answer the organization's main phone line.
• Receive, sort, and distribute mail and visit the post office approximately one to two times per week.
• Scan, organize, save, and retrieve documents and files.
• Support a faculty grants program by collecting purchase orders, processing purchases, tracking orders, and confirming deliveries.
• Maintain organized records and databases and assist with data entry and updates.
• Use Microsoft Word to perform Mail Merges and prepare documents and correspondence.
• Manage and coordinate calendars using Microsoft Outlook.
• Assist the Executive Director with scheduling and calendar management.
• Take meeting and board minutes and assist with meeting-related administrative tasks.
• Provide administrative support to the Director of Programs and other members of the team.
• Communicate with vendors and school personnel regarding purchases, deliveries, and administrative requests.
• Work independently when needed and proactively identify questions, issues, or tasks that require follow-up.
• Complete required training, including database training, background checks/fingerprinting, and workplace compliance training.

We'd love to hear from you.

If this sounds like the job for you, we would love to help make that happen. Please apply using the link below.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.