Facilities Coordinator

Job Description

Job Description

Who We Are:

Being naked is the #1 most sustainable option. We're #2.

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of  Fast Company's Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025 , Circular by 2030 , and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal , and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA . We innovate across categories like accessories , swimwear , and sleepwear , and we reach millions of people with campaigns like this , this and this . 

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

Work Location/ Schedule:

The Role: Facilities Coordinator

Facilities Coordinator 

Location: Culver City, CA (Ref West HQ) On-site, Monday–Friday

Reformation is looking for a Facilities Coordinator to help keep our stores and Ref West headquarters running smoothly. You'll split your time between supporting work orders across our retail fleet and keeping day-to-day operations at HQ organized, safe, and running without a hitch. This is a hands-on, detail-driven role for someone who's energized by a full queue, loves solving problems in real time, and takes pride in creating spaces — physical and cultural — where people love to work and shop.

What You'll Do:

Retail Facilities:

• Serve as our go-to Service Channel user: triage, dispatch, track, and close out work orders against SLAs, budget, and quality standards
• Manage vendors end-to-end — approvals, cost audits, invoice sign-off — and join weekly vendor calls to keep open tickets moving
• Support store teams with facilities, energy management, and utilities systems, plus vendor and utility account setup
• Partner with the broader Facilities team on cross-functional projects and process improvements

Corporate Facilities:

• Be the primary point of contact for Ref West, making sure the space is clean, stocked, and set up for teams to do their best work
• Keep the building running day to day and communicate changes, updates, and events that affect the workplace experience
• Show up as a trusted, approachable partner for workplace culture, events, and safety initiatives
• Cross-train across HQ facilities functions and provide backup coverage as needed

What You'll Need:

• 2+ years in facilities management, ideally in retail or hospitality a plus
• Comfort juggling multiple priorities in a fast-moving, high-volume ticket environment
• Experience with budgets, cost analysis, and vendor management
• Strong communicator who works well across teams and store partners
• A genuine interest in sustainability and eco-conscious facilities practices
• A hands-on, no-task-too-small attitude and a drive to make Ref spaces the best they can be
• Ability to work on-site, Monday–Friday, 8:30 AM–5 PM

Compensation:

At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base hourly range is $20-$27, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.

This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company's discretion.

Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation.

Benefits & Perks:

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees. 
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds. 
• We're a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you'll get to collaborate with people all around the world.
• You'll get access to fertility care support through Carrot , and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis. 
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

Reformation is proud to be an Equal Opportunity Employer. We're committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws.

If you require accommodations during the application or interview process, please let us know. We're here to ensure you have what you need to show up as your best self.

Still don't know if you should apply? We get it— studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we're all about growth, not gatekeeping. If you're passionate about the role and excited about making fashion more sustainable, we'd love to hear from you. If this role doesn't totally excite you, consider applying to our general application.

Want some more?! - Sustainability , Forbes , Fast Company

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