Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk/ Data Entry Clerk to support day-to-day billing and invoice activities for a team in California. This Long-term Contract position focuses on keeping financial records accurate, processing vendor and client-related transactions efficiently, and working with internal partners to resolve issues quickly. The ideal candidate brings strong organizational skills, accuracy in data handling, and a practical understanding of accounts payable workflows.

Responsibilities:

• Examine purchase orders, receiving records, packing slips, and supplier invoices to confirm supporting details are complete and correct before entry.

• Process billing information with care to help ensure customer invoices are issued accurately and within required timelines.

• Compare vendor invoices to related purchasing and receiving documents, then investigate and clear differences prior to payment processing.

• Partner with Accounting and Customer Service staff to research problems involving pricing, quantities, billing details, or missing paperwork.

• Respond to vendor questions regarding invoice status, required corrections, documentation gaps, and payment matters in a thorough manner.

• Maintain organized financial files and supporting records so invoice and billing documentation can be retrieved and audited easily.

• Enter invoice data accurately, apply appropriate coding, and support clean recordkeeping across accounts payable activities.

• Provide additional assistance on billing, payable, and general accounting tasks as business needs evolve.

• Previous experience in accounts payable, billing support, or invoice processing.
• Ability to code invoices accurately and enter financial data with a high level of precision.
• Working knowledge of matching invoices to purchase orders and receiving documentation.
• Strong attention to detail with the ability to identify discrepancies and follow through on resolution.
• Comfortable communicating with vendors and internal departments to gather information and resolve issues.
• Proficiency with data entry and standard office or accounting systems.
• Ability to organize records, manage multiple priorities, and meet deadlines in a fast-paced environment.