Administrative Assistant

Administrative AssistantThe Administrative Assistant will play a key role in supporting the Plant Manager and ensuring the smooth operation of various administrative tasks. This role involves handling customer orders, managing documentation, coordinating with drivers and plant managers, and performing a range of clerical duties.Duties/ResponsibilitiesProcess all paperwork from the customer loads and turn into account receivablesCommunicate with the company and external drivers regarding load detailsTrack state, DOT, and VIK inspections for all company trucks and trailers as required.Order and distribute Pencco Bills of Lading (BOL) to each plant as neededReceive and input information to update and maintain driver DOT files accurately. Maintain MDS truck books for Logistics Supervisor.Draft a purchase order requests as neededManage railroad inventory by tracking the contents of railcars.Answer phones and relay messages as necessaryProcess invoicesMaintain order records of safety equipment (i.e. safety goggles, glasses, and boots)Perform shredding, scanning, and filing of records, including quarterly boxing.Assist with special projects and other tasks as assigned.Required Skills/AbilitiesExcellent organizational skills and attention to detail.Ability to project a positive and professional image to customers and vendors.Strong customer service skills both internally and externally.Proficiency in using email, data entry systems, Microsoft Excel, and Word.Capability to efficiently manage multiple responsibilities in a fast-paced, small business environment.Education and ExperienceHigh School Diploma or equivalent.Accounting experience preferred.