Administrative Assistant Reception

Job Description

This temporary Administrative Assistant position runs for approximately 3–4 months and supports daily operations and the Site Leader. The role is based at the front desk area of a manufacturing facility, where you will greet visitors and perform a wide range of administrative and office support tasks. While you will sit at the front desk, this is not a traditional receptionist role; instead, you will focus on organizing records, supporting purchasing and maintenance processes, and preparing reports that help keep the business running efficiently.

Responsibilities

• Greet incoming visitors at the front desk in a professional and welcoming manner and ensure they follow appropriate check-in procedures.
• Maintain current filing systems and record storage in accordance with the organization’s record retention schedule, ensuring documents are accurate, organized, and easy to retrieve.
• Prepare invoices for proper processing, verify required information, and monitor them to help ensure timely approval and payment.
• Process maintenance work orders by entering requests, tracking their status, and coordinating with relevant staff to support timely completion.
• Assist staff with proper purchasing and procurement protocols, including creating purchase orders and ensuring compliance with internal procedures.
• Produce and maintain key operational reports such as the Production Order Summary Report, Shipping Report, Overtime Report, and other reports as requested by leadership.
• Monitor and maintain the supply of general office materials, including ordering, receiving, and organizing supplies to ensure continuous availability.
• Maintain an active awareness of safe work practices, identify potential unsafe conditions, and take appropriate steps to help prevent incidents or environmental harm.
• Collaborate closely with office and operations personnel to support efficient business operations and provide administrative assistance where needed.
• Perform other related duties as assigned to support the smooth and efficient functioning of the office and facility.

• Demonstrated administrative or office experience, with the ability to handle multiple tasks and priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications, including the ability to create, edit, and format documents, spreadsheets, and reports.
• Experience using SAP, or strong SAP knowledge, to support tasks such as purchase orders, work orders, and reporting.
• Proven ability and willingness to work in a collaborative team setting, supporting colleagues across office and operations functions.
• Consistently positive attitude and professional demeanor when interacting with visitors and internal staff.
• Ability to perform basic statistical equations and work comfortably with numerical data in reports and invoices.
• Strong organizational skills with attention to detail in filing, record retention, and documentation.
• Effective written and verbal communication skills suitable for a front desk and administrative support role.

• Experience in the metals industry is a plus and will help you quickly understand the products and processes at the facility.
• Familiarity with manufacturing or industrial environments, particularly those serving multiple industries such as healthcare or aerospace, is beneficial.
• Comfort working with structured procedures and protocols for purchasing, maintenance, and safety.
• Ability to adapt to changing priorities and take on additional administrative tasks as business needs evolve.

The role is based on-site at a manufacturing facility that employs approximately 140+ people, with about 25 working in office roles. You will work at the front desk area, serving as a key point of contact for visitors and supporting office operations. The facility produces small metal pieces and flakes used in products for various industries, including emerging applications and other locations that support sectors such as healthcare and aerospace. The standard schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m., providing a consistent daytime work routine. The environment combines office work with proximity to production operations, so awareness of safe work practices and environmental considerations is important. The dress code is business casual, and jeans are acceptable, allowing for a professional yet comfortable attire suitable for both office and light industrial surroundings.

Job Type & Location

This is a Contract position based out of Leesport, PA.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Leesport,PA.

This position is anticipated to close on May 26, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.