Accounting Clerk

SUMMARY :

The Accounts Payable Clerk is responsible and performs a variety of general accounting support tasks in the department which include process successfully all aspects of accounts payable in a timely and accurate manner. This individual will also perform other general accounting tasks as assigned by the Director of Accounting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

1. Supports and implements the organization's vision, mission, and values.
2. Determines priorities and method of completing daily workload to ensure that all responsibilities are carried out in a timely manner.

1. Performs all job functions in a professional and courteous manner. This includes answering all phone calls and emails timely and providing excellent customer service to internal and external customers.

1. Fosters and promotes a culture of service excellence and accountability.

1. Assist with monthly close process related to AP accruals.
2. Correctly codes expense and asset expenditures to the proper general ledger accounts and sub-accounts.
3. Enter all invoices and check requests into the accounts payable system.

1. Reconcile vendor statements and resolve discrepancies.
2. Maintain vendor master file, including W-9 collection and validation.

1. Ensure compliance with organizational purchasing and approval policies.

1. Generate and prepare checks for invoices scheduled for payment.
2. Preparation of annual IRS 1099 forms timely.

1. Complies with organizational policies and procedures.
2. Performs all other duties as assigned.

QUALIFICATIONS, SKILLS & ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School diploma or GED is required.
• Associates degree in relevant field, preferred.
• A minimum of 2 years of accounting experience required.
• Excellent telephone and interpersonal communication skills.
• Commitment to providing outstanding customer service.
• Excellent command of Microsoft Excel.
• Working knowledge of GAAP, as it relates to accounts payable and expense recognition.
• Experience in high volume, multi-site healthcare operations, preferred
• Familiarity with grant funded and restricted cost tracking
• Experience working with Sage Intact, preferred.
• Ability to work in a high compliance driven process environment
• Ability to read and interpret documents, such as policies and procedures.
• Ability to compose routine reports and correspondence.
• Ability to speak effectively with employees, visitors, and all relevant stakeholders.
• Ability to exercise discretion and diligence in carrying out functions of role with problem solving as a central focus.
• Ability to think critically and follow instructions.
• Flexibility to work at any/all of Gracelight's locations.

PHYSICAL, ENVIRONMENTAL, AND MENTAL REQUIREMENTS:

The physical, environmental, and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: While performing the duties of this job, the employee is regularly required to sit, stand, and walk for extended periods. Frequent use of hands for typing, writing, handling identification and insurance cards, and operating office equipment such as a computer, printer, and scanner is required. The employee must be able to bend, reach, and occasionally lift objects such as files and office supplies. Manual dexterity is required for tasks such as handling paperwork, entering data, and computer work.
• Sensory: While performing the duties of this job, the employee is frequently required to read and analyze printed and electronic documents including, insurance information, financial forms, and demographic data. The employee must have sufficient visual acuity to work on a computer screen for extended periods and enter data accurately. The employee must be able to distinguish normal speech with background noise in a busy clinic environment, including phone calls, office equipment sounds, and waiting room activity.
• Cognitive: While performing the duties of this job, the employee is frequently required to sustain focus on multiple tasks in a fast-paced clinic environment with frequent interruptions. Strong problem-solving, organizational, and critical-thinking skills are required. The employee must communicate effectively, both verbally and in writing, with vendors and administrative staff. Emotional intelligence is essential for providing excellent customer service in a sometimes-high-pressure environment. The role requires adaptability to workflow changes, policy updates, and fluctuating invoice volumes while maintaining accuracy and efficiency.
• Environmental: While performing the duties of this job, the employee is exposed to a clinic reception area and patient waiting room environment. The employee will work in a shared space with frequent direct interactions with patients, visitors, and staff. The employee may experience frequent interruptions and must be able to transition quickly between assisting patients, handling administrative tasks, and responding to inquiries. The work environment includes moderate noise levels from conversations, ringing phones, office equipment, and patient activity in the waiting area. The employee may also be exposed to airborne pathogens and infectious diseases in a healthcare setting. Compliance with infection control protocols, including the use of personal protective equipment (PPE) as required, is necessary.

SPECIAL REQUIREMENTS:

• Must be able to meet and receive a criminal records clearance, as required by Title XXII, other licensing regulations, and Gracelight practices.
• This position may require travel between sites for business purposes. Employees must be able to reliably fulfill this travel requirement within designated work hours if needed.
• A personal cell phone with reliable service and a data plan to use for business purposes.