Executive Assistant

Job Description

Job Description

Benefits:

• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Parental leave

• The Executive Assistant serves as a trusted partner to executive leadership by providing administrative, organizational, and operational support that advances the mission and priorities of the church.

• Executive Leadership Support
  • Manage and maintain executive calendars, schedules, and appointments.
  • Coordinate meetings, retreats, leadership gatherings, and special events.
  • Prepare meeting agendas, supporting materials, and follow-up communications.
  • Track action items and ensure timely completion of leadership priorities.
  • Assist with planning and coordination of strategic initiatives and special projects.
  • Protect executive leaders’ time by helping prioritize requests and commitments.
  • Anticipate needs and proactively resolve scheduling or operational conflicts.
• Project Coordination
  • Support the execution of church-wide projects and initiatives.
  • Coordinate information, resources, and follow-up between departments and ministry teams coming out of Executive Team Off-sites.
  • Monitor project timelines and assist leaders in maintaining momentum on key priorities.
  • Assist with event planning, logistics, and implementation as needed.
• Communication & Information Management
  • Draft, proofread, and distribute internal communication on behalf of executive leadership.
  • Facilitate communication follow-up and ensure important information is communicated clearly and accurately.
  • Organize and maintain records, files, reports, and other leadership resources.
  • Serve as a professional and welcoming point of contact for staff, Difference Makers, Ministry Leaders, and Legacy Donors.
  • Help maintain healthy communication flow between Executive Leadership and teams.
• Organizational Systems & Reporting
  • Assist leaders in gathering, organizing, and presenting information for decision-making.
  • Create reports, summaries, and other resources that provide clarity and insight.
  • Support process improvement efforts that enhance effectiveness and accountability.
• Other Duties
  • Participate actively in the life and ministry of StoneBridge Christian Church.
  • Support special events, services, conferences, and church initiatives as needed.
  • Perform all other duties as assigned in support of the church’s mission and leadership team.

• Associate’s degree or equivalent experience required, bachelor’s degree preferred.
• Minimum of 3 years of administrative, executive support, project coordination, ministry operations, or related experience.
• Experience supporting senior leaders or executive teams preferred.
• Experience working in a church, nonprofit, ministry, or similarly mission-drive organization preferred.

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities simultaneously while maintaining attention to detail.
• Proven ability to handle confidential and sensitive information with discretion.
• Strong project coordination and follow-through skills.
• Ability to anticipate the needs and solve problems proactively.
• High level of emotional intelligence and interpersonal effectiveness.
• Ability to remain calm, professional, and adaptable in fast-changing environments.
• Strong proficiency with office productivity software (Asana and Planning Center), calendars (Google), communication platforms (Slack), and database systems (Planning Center).
• Ability to work independently while maintaining strong collaboration with leaders and teams.

• Committed to the mission of Sharing Christ - Building Believers.
• Agree and abide by the “Sexual, Substance, and Social Behavior Statement” included in the Team Member Handbook
• Live out the team member values: Battle Mediocracy, Trust in Team, Solution-Side Living, Stewardship of Life, and Contagious Fun
• Generous with our time, talents, and offerings- giving at minimum 10% of income (biblical tithing) to support the ministry of StoneBridge.