Office Administrator

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: On-Site (5 days) What's in it for you: Our Birmingham, AL office is currently seeking an Office Administrator to support our local team! This role is a critical part of our branch office functionality and oversees various daily tasks and communication to keep our business running smoothly. What you will do: Answer and direct all incoming calls in a courteous and timely manner. Be present at the front desk area to greet visitors to the facility and contact the appropriate office personnel for a visit. Responsible for filing various documents for one or more departments. Processes invoices to be mailed and files copies. Composes and types memos, letters, and other routine correspondence. Transcribes written notes on a computer, or transcribes from voice recordings or memo form. Reviews correspondence for correct grammar and punctuation. Arranges travel schedule and reservations. Makes copies of correspondence or other printed materials. Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects. Organizes meetings by making arrangements and distributing related materials. Maintains office supplies and monitors inventory. Distributes incoming and inter-office mail. Maintains current proof of auto insurance records for all associates. Performs other duties as necessary. Flexibility to work overtime/weekends, as required. Consult and support administrative assistants in other offices as needed. Prepare packages for UPS pickup: packing, weighing and creating shipping labels. Sign for incoming deliveries. Custodian of all mail activity, incoming and outgoing. Maintain postage supplies, prepare and distribute mail Coordinate front door security system Coordinate all Engineering Seminars, All Associates Meetings, and Biometric Screening/Flu shot clinic, and other in-office meetings and events per the Marketing-provided checklist. Copy machines: fill twice daily with copy paper, order and maintain toners and various parts for the machines, and order supplies as needed. Contact Xerox service for repair issues. Distribute faxes and printed documents to office personnel. Other tasks as needed. What you will bring: High School Diploma or equivalent required. A minimum of 2+ years of Office Management or Administrative Assistant experience in a corporate environment is preferred. Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner Outstanding written and verbal communication skills, including the ability to engage and communicate with all levels of the organization High level of proficiency with Microsoft applications, including Excel, Word, and PowerPoint Must be able to work independently, prioritize work, and handle simultaneous assignments with success and accuracy Must possess the highest level of professionalism as well as confidence, confidentiality, integrity, and motivation Ability to work effectively and accurately under pressure with tight time frames A high level of motivation and initiative, follow-through, and the ability to communicate clearly both written and verbally Annual Base Salary Range or Hourly Base Pay Range: $54,751.66 - $76,929.99 Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave. Educational and training opportunities through company programs along with tuition assistance and student debt support. Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations. Safety Sensitive Role: Yes The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.