Executive Assistant - Fire Safety Research Institute

Executive Assistant – Fire Safety Research Institute Full time | Lucas James Talent Partners | United States Posted on 05/28/2026 Location: Columbia, MD 21045 Salary: $84,000 Job Description Lucas James Talent Partners is recruiting on behalf of UL Research Institutes for an Executive Assistant position located in Columbia, MD. The role supports the executive leadership team of UL Research Institutes' Fire Safety Research Institute, overseeing complex calendar management, travel arrangements, meeting coordination, and preparation of correspondence and briefing materials. Responsibilities Represent the FSRI mission with professionalism while maintaining confidentiality. Prepare documentation, presentations, and related materials for high‑level, sensitive projects. Organize and maintain office records, statistics, and reports related to operations and personnel. Manage complex calendar and travel needs, including scheduling, coordinating, and adjusting meetings and itineraries. Serve as an administrative liaison across internal and external stakeholders. Draft and prepare complex correspondence, memoranda, presentations, and briefing materials for leadership. Collect, synthesize, and distribute meeting notes and follow‑up actions to relevant stakeholders. Develop supporting materials such as charts, graphs, and data summaries for executive projects. Assist with budget processes, including expense tracking, expense reports, and documentation management. Perform other duties as directed. Benefits Bonus compensation. Comprehensive medical, dental, vision, and life insurance plans. Generous 401(k) matching up to 5% of eligible pay; additional 4% invested after first year of continuous employment. Paid time off: vacation, holiday, sick, and volunteer days. Possible flexible working arrangements. Qualifications / Competencies Strong executive‑level judgment and decision‑making. Superior time‑management skills. Enthusiasm for ongoing learning and new work opportunities. Ability to manage multiple projects, timelines, and conflicting demands concurrently. Experience supporting executive staff with complex administrative support. Self‑starter who solves problems and works independently. Strong ability to establish working relationships across all levels of responsibility. Skill in collecting notes and observations during meetings and summarizing them via verbal or written communication. High attention to detail, organization, and time sensitivity. Education & Experience Bachelor’s degree preferred; higher secondary education plus five or more years of executive administrative experience considered. Demonstrated experience supporting C‑suite or senior executive leadership under conditions of absolute discretion and confidentiality. Strong experience preparing publications, reports, and technical presentations, including complex document editing and formatting. Proficiency with Microsoft Office Suite; advanced experience with SharePoint and collaboration platforms preferred. #J-18808-Ljbffr Lucas James Talent Partners